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Procurement/Project Manager

2 months ago

Chicago, United States Fitness Formula Clubs Full time

Benefits:

401(k)

Dental insurance

Employee discounts

Health insurance

Paid time off

Training & development

Vision insurance

Wellness resources

The

Procurement/Project Manager

will work in direct support of the FFC Leadership Team. In this role, you will be responsible for all aspects of Fitness Formula Clubs procurement and support of certain facility projects (think construction, remodeling, maintenance), and ad hoc data analysis requests.

Essential Duties and Responsibilities: Manage procurement process and maintain detailed monthly expense reports with receipts and any other necessary documentation

Purchase workflow design, management and optimization

Order and delivery coordination

Procurement and payment systems analysis

Review, analyze, and monitor current purchasing account usage and purchasing approvals across the organization and make changes needed to provide for a higher level of accountability and control at each club location

Obtain approval from CEO prior to purchasing for requests 1) above an established dollar amount, and 2) outside of certain established and normal requests

Elimination of purchases outside of headquarter approvals

Control spend and identify wasted purchasing requests, approve all purchasing, and build a culture of long-term cost saving

Implementation of strong retail, supply and hardware inventory controls at each club location with a focus on reducing redundant items

Product research resulting in cost effective and efficient solutions

Follow systems and standards set by FFC to ensure purchases are in line with club budgets

Track and report key accurate and meaningful purchasing metrics

Vendor negotiations, contract administration, appropriate documentation, and term tracking

Maintain supplier relations and perform risk management regarding supply contracts and agreements

Collaborate on facility and operational challenges with relevant management staff

Anticipate unfavorable events through data analysis and prepare mitigating strategies

Closely monitor and maintain city, village, county, and state licensing and permit requirements and renewal dates

Ensure that all aspects of projects are compliant with scope of work and any other code requirements, while following and enforcing the company procurement policies and procedures

Create and maintain comprehensive project documentation in order to maintain proper historical records and reference points

Collaborate with CEO, CFO, and Senior Leadership Team to problem solve various logistic and project challenges beyond maintenance related items as they arise

This position in on-site five days per week at FFC (no remote work available)

Qualifications: Proven vendor management and logistics coordination

Proven ability to coordinate and organize multiple projects simultaneously

Proven ability to communicate concisely, both written and verbal and be proficient in various software systems

Ability to communicate effectively with staff and members in order to promote high levels of customer service within the staff

Manual dexterity and physical strength

Bachelor's degree in business from an accredited university a must

Financial planning and analysis experience a plus

What We Offer: Insurance - medical, dental and vision insurance through UnitedHealthcare

Company-paid life insurance

401K - with company match

Professional Development Reimbursement - FFC will match 50% of the cost for an activity up to a maximum reimbursement amount of $200 allowed during the calendar year. We encourage our staff to diversify their educational development. This benefit becomes effective after 90 days of employment

We provide fitness instructor training and significant discounts on these educational programs (Pilates, Group Fitness, Personal Trainer, Yoga)

Other Perks of Working at FFC: Complimentary club membership to use any of our FFC locations

Open Door Policy - Your managers and the corporate team all have an open door policy

Diverse and Inclusive Culture - Our team is composed of people from different walks of life who bring their thoughts, ideas, and perspectives to form a welcoming environment

25% discounts on spa, retail, and fitness for all employees

Employee appreciation programs

Various fringe benefits such as Nationwide Pet Insurance, Ventra Benefit Program (pre-tax dollars), T-Mobile Unlimited Talk, Text, and Data, phone plans for only $30 per line (up to 4 lines) and more

Our Purpose:

"To enhance the lives of our members and guests by improving their overall health and well-being." Our members, guests, and staff are as diverse as the city we call home. We are "Chicago from Day One," committed to building a respectful and inclusive community.

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