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Senior Staff Accountant
2 months ago
- Commitment to organizational excellence and constant awareness to seek opportunities to improve utility and quality of firm billing, bookkeeping, and accounting processes
- Strong and effective team player in working with firm management, equity partners, other lawyers, and staff
- Superb ability to prioritize and manage multiple projects/responsibilities
Responsibilities
• Monitor Accounts Payable to identify vendor invoices to be paid, obtain approvals for vendor invoices, and voucher vendor invoices into accounting system for payment
• Set up new vendors, maintain vendor accounts and files, obtain and store W-9's, and process 1099s at year-end
• Obtain 1099 consulting agreements and ensure consultants are paid in accordance with agreement terms
• Process and approve expense report reimbursements for payment in accordance with firm policy
• Supervise generation/circulation of monthly client bills
• Track help collect client A/Rs monthly in consultation with responsible attorney
• Generate monthly A/R aging reports
• Daily report of client payments
• Assist with allocation of client payments among lawyers
• Manage lawyer accounts
• Manage banking transactions (receipts/transfers/payments)
• Manage banking relations
• Oversee/process Firm Payments
• Liaise with Paychex Re Payroll
• Liaise with 401(k) administrator and Trustees re 401(k) plan administration and contributions
• Liaise with Firm's Outside QB Certified Bookkeeper
• Liaise with Firm CPA re annual tax returns, K-1s, W2s, and otherwise as necessary
• Review Trust and other bank account reconciliations
• Generate monthly/quarterly/annual financial and trust account reports
• Communicate with co-workers, management, vendors, and others in a courteous, timely, and professional manner
• Conform with and abide by all regulations, policies, work procedures, and instructions
• Upkeep and update firm billing/accounting/bookkeeping policies and procedures
• Assist Managing Partner evaluate firm finances/budget/projections/financial planning
• Assist Managing Partner Deputy Managing Partner, as necessary, regarding foregoing
Qualifications
• Previous law firm accounting experience (at least 5 years prior relevant experience is preferred)
• Prior experience with and knowledge of Quickbooks Online (QBO) and Clio
• Prior experience with LawKPI is preferred but not required
• Forensic accounting experience is preferred but not required
• Tech-savvy with the ability to learn new software quickly
• Aptitude for numbers, bookkeeping, and MS Office, Word, Excel, etc.
• Superior attention to detail and ability to exercise good judgment
• Ability to work under pressure and meet tight deadlines
• Desired candidate provides excellent customer support both internally and externally
• Registration as a notary public or willingness to become certified is strongly preferred
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