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Bilingual Human Resources Coordinator

3 months ago

Bridgeview, United States Stampede Culinary Partners Full time
We are seeking a Bilingual Spanish/English Human Resources Coordinator to join our team

Schedule: 10:00AM - 6:00PM (We can be flexible with this schedule; please ask)
  • Plans and conducts new hire orientation and onboarding process to foster positive attitude toward company values and expectations.
  • Plans and conducts benefits orientation for eligible employees.
  • Assists new employees with new hire paperwork, collects all necessary forms, sets up files for new personnel, and processes new hires in the HRIS.
  • Manages and updates HRIS/Time and Attendance, personnel files and documents with changes to employee status as necessary (e.g., change of address, tax withholding (W-4's), departmental transfers, rate increases, FMLA/WC/vacation/personal/sick leave, terminations, 401k benefits, etc.)
  • Fields employee questions pertaining to topics that include but are not limited to: vacation/personal time, benefits (medical, dental, STD, life, EAP, and vision), employee issues, job opportunities, working conditions, discipline.
  • Accurately tracks employee attendance and enforces attendance policy.
  • Actively involved with maintaining the security of facilities by communicating with on-site security team and maintaining accurate employee information in electronic database.
  • Translates, organizes, emails, posts, distributes and removes memos, announcements, employee bulletins and job postings under direction of Director or Manager of Human Resources.
  • In cases of complaints and allegations, gathers necessary information through investigations, makes decisions that will impact employees' employment based on
company policies, documents matters and communicates to HR Manager.
  • Responsible for running and reviewing weekly reports to assist in preparation of timecards for payroll and bonus processing, which consists of 125+ employees.
  • Assists in tracking milestone anniversaries, vacations and bonus participation for all hourly employees.
  • Responds to company correspondence accurately and with urgency in regard to employee matters such as: garnishments, child support orders, tax levies, unemployment claims, and verifications.
  • Serve as trained first aid responder and key point of contact for work-related injuries/accidents; conducts investigations; gathers and reports information to appropriate HR, Safety and Production personnel as soon as possible after incident.
  • Collaborates efforts to gather information for special projects, both individual and team focused.
  • Responsible for enforcing company's record retention policy.
  • Facilitates initial and annual HACCP, GMP, Occupational Safety, Butcher Certification, Leadership and other trainings and schedules for all employees.
  • Assists in coordinating and facilitating employee events, such as holiday gift giving and on-site luncheons.
  • Translator from English to Spanish and vice versa for all employee meetings and documents as needed.
  • Responsible for weekly/monthly verification, approval, documentation and submitting for payment of invoices; including but not limited to invoices for: temporary agency employees, employee benefits, criminal background checks.
  • Assists in the management of staffing agencies to achieve common goals and adherence to company rules/policies as well as company values.
  • Regularly interacts with leadership of Production, QC and Technical Services to discuss and resolve current issues; initiates updates routinely on employee relations' issues with Production Supervisors and required personnel.
  • Ensures compliance with Occupational Safety and Good Manufacturing Practices.
  • Conducts daily production walkthroughs to ensure employee compliance of company rules and regulations.
  • Performs drug screenings, criminal background checks and accurately executes I-9 verification according to Stampede's standard procedures.
  • Responsible for accurate generation, review, distribution of, and follow-up action on, daily, weekly and monthly reports; such as daily Absent and Missing Punches reports.
  • Runs weekly Points reports, generates disciplinary forms with accurate data, and issues disciplinary action with documentation in employee records for second shift employees; distributes Points reports to HR team and staffing agency on-sites.
  • Generates, reviews, corrects as needed, and distributes accurate weekly Headcount and accounting reports to HR Manager and Director, VP of Production, CFO and VP of Finance.
  • Maintains Saturday work/no-work sign up sheets, compiles information and emails to Production and HR personnel.
  • Responsible for and/or supports various ad hoc and annual audits and reporting (i.e. ACA, W-2s, EEO-1 Reporting, Insurance benefits census, etc.).
  • Routinely visits the Oak Lawn and Bedford Park facilities to field employee questions, address employee concerns, and issue disciplinary action.
  • Performs other duties, as needed.
Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regular attendance is required.

Education and/or Experience

Degree from college or university; at least one year of related experience.

Language Skills

Ability to read, write, speak and translate fluently and professionally between English and Spanish.

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Human Resources systems; Internet software; payroll systems; spreadsheet software and Microsoft Office Word Processing software.

Other Skills and Abilities

Must have excellent customer service skills, teamwork and communication skills.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. Position requires heavy use of keyboard. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Benefits - the Basics
  • 4 low-cost health insurance plans, 2 dental insurance plans, vision plan
  • 401k plan with company match
  • Life insurance plan at no cost to employee
  • Short-term disability option
Benefits - the Extras
  • Advancement opportunities
  • Performance bonuses
  • Weekly wellness plan incentive pay for wellness plan participation points earned
  • Complimentary coffee, tea, fruit, veggies, smoothies and snacks to enjoy in the office daily
  • Complimentary breakfast and lunches offered at times
  • Company events, including celebratory and recognition luncheons and off-site gatherings
  • Stampede Cares volunteer events to support our local communities

About the Company

Stampede produces and sells value-added (seasoned and prepared), portion-controlled beef, pork, poultry and protein products. Our product line includes the following: steaks, pork, specialty, ground and cooked products.

Stampede Meat, Inc. operates three U.S.D.A.-inspected food-processing facilities in the Chicagoland area and one in New Mexico.

Stampede is a team-oriented organization driven by its five Core Values:

Teamwork

Innovation

Improve Daily

Challenge Directly and Respectfully

Perform Passionately

Learn more at stampedemeat.com

Stampede Meat, Inc. is an Equal Opportunity Employer. We are committed to equal treatment of all employees without regard to race, national origin, religion, gender, age, sexual orientation, veteran status, physical or mental disability or other basis protected by law.