Administrative Project Coordinator

Building Engineering At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. Come join the fast-growing Building Engineering Services Group (BES) at HDR. BES provides industry leading mechanical, electrical, plumbing, site civil, structural, and specialty design services for a wide variety of buildings that include public, municipal, private, and government project types. Projects are a balance of local as well as across the region. With a team of experienced staff in specific market sectors such as Water/Wastewater, Datacenters, Healthcare, and Industrial facilities; we provide engineering excellence for our clients. Administrative Project Coordinator In the role of the Administrative Project Coordinator, we'll count on you to: Assist BES Project Managers or Designees', Download required HDR project initiation documents and assist as directed to complete Download required HDR project execution documents and assist as directed to complete Update project financial records as directed Download project financial information as directed Apply company quality assurance guidelines and procedures for project document management throughout project Assist with preparing expense reports and booking travel Assist with preparing project progress reports for monthly invoicing Attend project meetings and prepare detailed minutes of meetings Perform project filing of hard-copy documentation Assist in project closeout activities as directed Perform project construction administration activities, Document Management. Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure Administration of Submittal requirements Administration of O&M manual reviews Maintain submittal schedule and records Maintain RFI Logs and records Log project controls documentation and generate tracking reports Able to conduct Project communication and Project collaboration system workshops with project teams and Owners Work collaboratively with Information Technology Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma) Work collaboratively with peers in Kansas City and other HDR offices Other duties as requested Preferred Qualifications Highly organized, detail oriented, strong communicator Excellent at multi-tasking with minimal supervision Good working knowledge of Google communication products (gDrive, Chat, Docs, Sheets, and Slides) Preference given to local candidates Required Qualifications Associate degree in a closely related field or combination of education and relevant experience A minimum of 1 years related experience Proficiency in Microsoft Word and Excel An attitude and commitment to being an active participant of our employee-owned culture is a must HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.