Receptionist

2 months ago

Daytona Beach, United States Farah & Farah, P.A. Full time

Overview:

We are seeking a professional and friendly Receptionist to manage our front desk and provide exceptional customer service. The ideal candidate will be the first point of contact for clients and visitors, ensuring a positive and efficient experience. This role requires strong communication skills, a courteous demeanor, and the ability to handle a variety of administrative tasks.

Responsibilities:

Responsibilities:

  • Welcoming on-site guests, determine nature of business, and announces guest to appropriate personnel
  • Answering incoming telephone calls, determining purpose of callers, and forwarding calls to appropriate personnel or department
  • Taking and delivering messages or transferring calls to voicemail when appropriate personnel are unavailable
  • Scheduling meetings, travel plans, and conference rooms for attorneys, clients and vendors
  • Assist the legal teams with clerical duties to include faxing, copying, and organizing/maintaining fil
  • Ensure main voicemail reflects office closings, special events as well as posting office closed signs
  • Answering questions about organization and provides callers with address, directions, and other information requested
  • Receiving and forwarding incoming faxes
  • Receives, sorts, and distributes office mail
  • Ensure compliance to all company Policies, Procedures, and expectations
  • Support administrative and special projects requirements, as assigned


Qualifications:

Requirements and skills:

  • Polished professional with outgoing attitude, be a team player and love to make the guests feel at home
  • Outstanding time-management and typing skills with proficiency
  • Demonstrated excellent organizational, coordinating, and personal interface skill
  • Proven job diligence, dedication, and attention to detail
  • Comfort and experience interfacing with various levels of staff and management, while working in a fast-paced environment
  • Familiarity and working knowledge of general office machines (fax, copier, printers, etc.)
  • Working knowledge of MS Office (Outlook, Word, Excel, etc.)
  • Professional presentation in attire, demeanor, appearance, and compliance to company dress code
  • Demonstrate excellent written and verbal communication skills, including the ability to successfully communicate with the public, other employees, and vendors
  • Strong sense of confidentiality and ability to exercise sound judgment

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance
  • Paid Time off
  • 401K
  • Employer Paid Short Term Disability and Basic Life Insurance

Schedule:

  • Part-Time
  • 11am to 5pm
  • Monday to Friday
  • Onsite Office Professional Setting

Equal Opportunity Statement

Farah & Farah provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the I-9 Form.

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