Administrative Assistant

3 weeks ago

Gaithersburg, United States Highmark Residential Full time

Administrative Assistant Perform clerical and administrative functions, and Contracts Administration, to assist the Operations Department, including support to Regional Vice-President of Operations, Regional Managers, Regional Construction, Marketing and Training functions. Responsibilities include (but are not limited to): Works independently and within a team on special nonrecurring and ongoing projects Handles special projects by planning and coordinating multiple presentations, disseminating information and coordinating direct mailings Assists in due diligence, acquisitions and dispositions tasks, as needed Schedules and organizes complex activities such as meetings, travel, conferences and regional activities Updates Operation forms as directed by the RVP Supports the department by coordinating the completion of typing, editing, proofing and filing as requested Manages proposals and/or report productions (i.e. new business, due diligence, shop reports, accounting issues) Establishes, develops, maintains and updates filing system and report binders individually and departmentally Performs tasks such as copies, scanning, mail, etc. Handles expense reports, codes invoices, annual budget preparation Receives and responds to resident calls and routes appropriately; tracks follow up Receives and proofs all employee and PSA leases. Maintains spreadsheet for leases and returns if corrections are needed Supports RVP and Construction Manager with the creation, execution, and maintenance of contracts for Capital Projects Maintains a proficient record of contracts, draws, payables, and change orders for Capital Projects Qualifications: University degree preferred 2-3 years professional administrative experience Detail oriented with excellent organizational, multi-tasking and time management skills Advanced knowledge of MS Office Outlook, Word, Excel, Power Point Experience in YARDI software, a plus Excellent verbal and written skills Must have initiative and be flexible Ability to work occasional overtime

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