Accounting - Bookkeeping

2 weeks ago

St Louis, United States Saint Louis County Clerks Office Full time
Job Summary - Why you'll love this position

Apprentice Court Clerk

A position with the Missouri Judiciary provides you the opportunity to work with a variety of exceptional, hardworking people and to gain a valuable and rewarding career. It takes many types of talent to advance the mission of the Missouri Judiciary and to keep operations running smoothly. Our positions offer competitive benefit programs, growth opportunities and the ability to work with people in your community.

We are recruiting to fill an Apprentice Court Clerk position which is entry level in a court within the Missouri State Court System, which utilizes an electronic filing system. Work initially is under close supervision while the incumbent learns general office knowledge and specific court policies and procedures. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.

General Duties:
Perform highly responsible supervisory and advanced bookkeeping work in the Accounting
- Bookkeeping/Taxing Department which will include the following: Compiles financial information,
reconciles reports and financial data: provides guidance over receiving, examining and processing
payments delivered in person and by mail from individuals, businesses and organizations for court costs,
bonds, fees and court case deposits; provides guidance over the billing of criminal, civil, domestic,
probate and juvenile cases and the processing of payout orders and bond refunds; reviews all cash,
check, credit card collection reports for accuracy and proper deposit to bank accounts; responsible for
safeguarding of cashier cash and cash in transit; maintains documents and other records related to
banking activity; processed notices of appeal; directs the activities of seven full-time staff; oversees
individual development and training, and conducts performance appraisals; respond to inquiries from the
general public, attorneys and court personnel in person and by telephone; and other duties as assigned.

Other key responsibilities include: (The following duties are representative of this position, not comprehensive.)

  • Performs case processing in receiving and initiating case files; performs technical duties such as reviewing judgments, preparing warrants, summonses and garnishments and executions, bond settings and docket control
  • Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures
  • Performs accounting duties in receiving and disbursing monies, reconciles financial accounts, and prepares daily and monthly financial reports
  • Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges)
  • Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing

Desired skills and knowledge: (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority)

  • Ability to comprehend court procedures and policies, legal documents, laws and legal factors pertaining to the court
  • Ability to gain working knowledge of organization operations, functions and scope of authority of the court
  • Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress
  • Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives
  • Ability to maintain a variety of complex records and prepare reports from an automated system

Minimum qualifications: (Equivalent combination of relevant education and experience may be substituted on a year for year basis provided that a high school diploma or GED has been obtained):

Associate's Degree in a related field or at least 60 semester hours from an institution of higher learning

EMPLOYEES MAY BE EXPOSED TO: Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.

We are an Equal Opportunity Employer and have a strong commitment to diversity in all its forms. We are particularly interested in receiving applications from a broad spectrum of qualified people who will assist us in demonstrating our essential values of excellence, integrity, justice, stewardship, teamwork and partnership.

The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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