Graduate Medical Education

2 weeks ago

Boston, United States Boston Children's Hospital Full time
Job Posting Description

As the pediatric teaching hospital of Harvard Medical School, Boston Children's is committed to providing the very best clinical training in child neurology. We are looking for a dedicated, administrative professional to help coordinate the departments training program.

The GME Administrator shall be responsible for:
  1. Collaborating with training program leadership team to coordinate and provide administrative support, including evaluating, standardizing, and improving office procedures, for all aspects of the GME training program for the department/division. Creating, updating, maintaining, and distributing educational materials and curriculum.
  2. Coordinating the candidate selection process. Coordinating and scheduling interviews and follow-up. Acting as a resource for candidates, assisting as needed with travel arrangements.
  3. Coordinating all aspects of onboarding. Ensuring the timely input of documents related to licensing, visas, credentialing, and moonlighting in accordance with regulatory requirements.
  4. Participating in the design of content for annual orientation programs, including determining speaker topics, selecting and inviting speakers. Scheduling speakers, physical and virtual venues, trainings, and other new hire requirements, including IDs, computer access, and training.
  5. Collecting and maintaining required records and data for residents, fellows, faculty, and alumni. Maintaining and ensuring efficient utilization of GME databases, including duty hours, evaluations, and personnel records in accordance with department/GME requirements. Interpreting and applying ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements, and hospital policies to ensure compliance.
  6. Designing content, coordinating, preparing, and distributing materials for educational curriculum, conferences, didactic sessions, M&M (Morbidity & Mortality) conferences, virtual and special events throughout the year. Coordinating evaluation and attendance tracking for events.
  7. Acting as a resource to trainees and as a liaison for the trainees/training program. Providing administrative support to trainees as directed by the program director. Informing trainees of policies, procedures, and schedules. Working to diffuse conflicts by accommodating reasonable requests; escalating issues to manager as needed.
  8. Providing administrative support to the department as directed.

To qualify, you must have:
  • Associate's Degree
  • 2 years of hospital administrative work experience
  • Familiarity with the annual hospital and Graduate Medical Education recruitment and education cycle including training program(s)/hospital and regulatory requirements.
  • Proficiency with medical education computer applications such as NRMP, ERAS and New Innovations.
  • Fluency with Microsoft Office applications is required.
  • Ability to work independently to anticipate program needs based on a yearly cycle.
  • Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
  • Ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
  • Excellent organizational and planning skills with strong attention to details.
  • Ability to understand, interpret and apply applicable regulatory requirements and hospital policies to ensure programmatic compliance with graduate medical education program training requirements.

Boston Children's Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

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