Software Support Representative Tier I

1 month ago

Austin, United States eMDs Full time
Summary of Job

A Tier I Software Support Representative's goal is to assist with customer requests for assistance in utilizing the eMDs software suite via inbound and outbound phone calls and chat. This is accomplished through teamwork, clear communication, trouble shooting, and application of resources. The successful experience of our customers depends on accurate, dependable, and timely resolution of all requests for assistance.

Essential Duties and Responsibilities
•Professionalism
o Follows all company policies, direction, guidance, and processes as defined by eMDs leadership and the HR department.
o Responds to all customer requests for assistance in a timely manner that meets or exceeds the expected service level agreement for Customer Support.
•Attitude:
o Responds to all customer and leadership requests in a professional, courteous, and respectful manner.
o Maintains a positive "can-do" attitude in order to help foster a positive team environment.
o Proactively improves knowledge and job proficiency in an effort to increase customer satisfaction, including issue resolution.
o Proactively learns new skills in an effort to improve professional abilities and increase customer satisfaction.
•Communication:
o Consults directly with customers via phone, chat, and email.
o Listens attentively to leadership, team, and customers to gain a comprehensive understanding of issue/request.
o Clearly communicates (verbal and written) in a professional, courteous, and respectful manner.
o Documents customer interactions thoroughly, clearly, and concisely.
o Creates knowledge base articles for posting onto the customer support site which alert the customer to best practices and provides instructions on software functionality.
o Must be able to set customer expectations and handle stressful situations when customers are frustrated or upset.
•Analytical skills / Judgment:
o Analyzes, troubleshoots, runs scripts, provides recommendations, and solves customer requests related to or affecting our software products.
o Determines which calls are applicable to a Tier I skill set, which will need to be escalated, and follows the appropriate process for escalation.
•Product, Process and System Knowledge:
o Learns core task set for all modules of e-MDs Solution Series suite and passes applicable exams.
o Obtains in depth knowledge of e-MDs Solution Series software suite.
o Clearly documents customer tickets in the CRM system and follows the processes established for CRM use.
•All other duties as required.

Skills & Requirements

Qualifications
•Must be available between the hours of 7AM - 7PM CST Monday through Friday.
o Employees will be assigned an 8 hour shift between these hours. Shifts are assigned according to highest call times.
•Strong focus on customer service and team work.
•Minimum of one year customer service experience.
•Ability to thrive in a high call volume environment.
•Ability to manage multiple tasks at the same time in a fast-paced environment.
•Strong customer facing communication skills (verbal and written). Must communicate in a professional, courteous, and respectful manner.
•Ability to troubleshoot and use the tools available in the Windows operating systems to diagnose problems.
•Ability to independently perform research using resources such as the internet and procedure manuals.
•Working knowledge of Microsoft Office Suite (Word and Outlook).

ADDITIONAL SKILLS DESIRED (but not required)
•Knowledge of medical terminology/medical office workflow.
•Knowledge of medical billing or insurance.
•Working knowledge of Electronic Healthcare Records (EHR) systems.
•Experience providing technical hands-on support in a professional hardware or software environment.

Language Skills

Employees are required to speak, read and write English

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