Administrative Assistant

1 week ago

Encinitas, United States Flatiron Construction Full time
Overview:

Provides administrative support with data entry, employee inquiries and department coordination to an office or an identified department.

What you will be doing:
  • Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
  • Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
  • Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
  • Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
  • Coordinates asset distribution and tracking for assigned employee group or project.
  • Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
  • Perform additional assignments per managements direction.
  • Maintains company and business contact information, seating and event calendar documents.
  • Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
  • Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
  • Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
  • Orders office supplies, stationary and staff business cards, as directed by manager.
  • Maintains knowledge of Companys values and strategic plan.
  • Support published corporate policies.
What we are looking for:
  • High School Diploma or GED required.
  • 2+ years related administrative or clerical experience required.
  • Experience using MS Office Suite, including Word and Excel required.
  • Developing knowledge of construction industry and project business procedures.
  • Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
  • Proven initiative, organization and self-prioritization required.
  • Friendly disposition and customer service attitude required.


Why work for us:

Some of the benefits you may be eligible for as a Flatiron employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

Salary Min:
USD $24.00/Hr.

Salary Max:
USD $27.00/Hr.

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