Development Project Manager, Major Gifts and Stewardship

3 weeks ago

Chicago, United States WTTW News Full time

** Position Description**

**Development Project Manager, Major Gifts and Stewardship** Location **Chicago, IL** Job Code **245** # of openings **1** WTTW (Chicago PBS) and WFMT (classical music radio station) are looking for a **Development Project Manager, Major Gifts and Stewardship** to manage and support development activities that raise revenue for WWCI including the WWCI gala, WTTW and WFMT special projects, and annual major donor giving along with stewardship activities such as donor recognition and benefit fulfillment.

**KEY RESPONSIBILITIES**:

**Annual Gala Celebration**

* Support revenue efforts for annual gala by working closely with supervisor. This includes preparing solicitation letters, primary and secondary acknowledgements, ensuring accurate and timely benefit fulfillment, and tracking revenue.

* Work with team researcher to generate prospects for gala as well as on own.

* Drive development of collateral materials including the invitation, sponsor listing, save the date, event website, and sponsor webpage.

* Manage pre- and post-event communications with sponsors and other stakeholders, including drafting of emails and preparing accurate merge lists.

* Prepare for the management of day-of activities including seating and registration.

* Coordinate with vendors to ensure a positive guest experience during event.

**Special Projects and Major Gifts Annual Fund**

* Craft and prepare materials for WTTW and WFMT program opportunities (restricted special projects) and major gifts annual fund, including program summaries, appeal letters, acknowledgment templates, and benefits for use by the development team as well as creating tailored materials for select donors.

* Staff leadership on solicitations, stewardship, and other major donor communications.

* Maintain credit lines for special projects and assist with interdepartmental communication.

* Maintain knowledge of and support research for current and prospective major donors.

* Work with team members to ensure that solicitation efforts are in line with other priorities.

**Stewardship and Recognition**

* Be a point person for major donors and team members in implementing benefit fulfillment.

* Work inter-departmentally with TV and radio on-air teams, web team, marketing, and sales to manage stewardship on-air, online, and in The Guide on behalf of development team and remain up-to-date and knowledgeable regarding recognition opportunities, availability, and deadlines.

* Provide guidance to development team in creation of benefits packages for donors, ensuring parity and consistency of offerings.

* Work with supervisor to develop policies surrounding benefits and benefit fulfillment in conjunction with development leadership team.

* Manage the careful review of sponsor recognition for on-air presentations and printed materials.

* Prepare monthly on-air recognition for sponsors, coordinate implementation and communication with staff, and ensure benefit fulfillment taking place accurately and in a timely manner.

* Identify, execute, and assist with the personalized, meaningful cultivation and stewardship of prospects, major donors, and trustees. This can include mailings, packages, reports, emails, and other outreach.

* Participate in review of donor solicitations for special project and gala, invitation lists, etc. pairing the review with excellent recall.

* Assist in the tracking and analysis of vital data as it relates to our major donors, including managing donor records in our CRM system.

**Additional Events**

* Assist with donor events (virtual, in-person, and hybrid) including planning, list management, communications, staffing senior leadership, execution, follow up, and recording vital data.

* Other duties as assigned.

**SKILLS/QUALIFICATIONS:**

* Positive, team-oriented attitude a must

* Strong verbal and written communication skills

* Excellent organizational, planning, and record-keeping skills

* Ability to handle detailed work with accuracy and enthusiasm

* Customer service skills

* Proficiency with Microsoft Office

* Proficiency with event planning software and CRMs

* Self-motivated

* Eager to learn

* Ability to drive

**EXPERIENCE:** Candidate should have 3 years experience working in a development/fundraising office. Experience in communicating with donors and/or clients a plus. Project management, event management and research experience also a plus.

**MINIMUM EDUCATION:** Bachelors Degree, a plus. Continuing education, a plus.

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