Events Coordinator

3 weeks ago

St Louis, United States FAITH CHURCH ST LOUISCOM INC Full time
Job Details

Job Location
Sunset Hills Campus - St Louis, MO

Position Type
Full Time

Description

Summary: The Events Coordinator will assist the Events Director to ensure the overall success of events through preparation, planning, benchmarking and execution. This position assists in collaborating with the ministry teams and managing Dream Teams to facilitate ministry initiatives and to ensure that all events are well planned, publicized and executed. Due to the nature of our organization, being highly Dream Team driven, you will be required to lead Dream Teamers, and a strategy to recruit, maintain, and develop our Dream Team base.

This position requires its primary duty of performing work that requires invention, imagination, originality or talent in a recognized field of artistic or creative endeavor.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Personal:
  • Maintain the God ordained priorities in your life putting Jesus Christ at the center of everything including your spouse, children, and the ministry
  • Passionate about tithing at least 10% of your income to what God is doing through the vision of Faith Church
  • Invest in and lead a Faith Church connect group
  • Be responsible for developing & multiplying Dream Team
  • Avoid the appearance of evil, let no hint of immorality exist and conduct life with the upmost of integrity in all situations
  • Attend services regularly with your entire family
  • Maintain loyalty to the vision and staff of Faith Church and always protect the unity God has given this church
  • Believes and operates in the gifts of the Spirit
  • Wholeheartedly believes in the empowerment of women in Pastoral leadership
  • Fully devoted follower of Christ
  • Person of Godly character and integrity
  • Loves Faith Church and lives our vision and culture
  • In alignment with What We Believe and Leadership Core Values
  • Attend weekly Staff Meeting
  • Personal social media posts in regards to Church activity must be aligned exclusively with Faith Church
Essential Duties & Responsibilities:
  • Aggressively gather information and needs on each project to achieve quality event productions.
  • Conduct research, make site visits, and find resources to help staff and department leaders make decisions about event possibilities.
  • Create Event Execution Plan.
  • Create an Event Resume and Timeline for each event.
  • Propose new ideas to improve the event planning and implementation process.
  • Serve as liaison with vendors on event-related matters.
  • Assist with managing on-site production and clean up for events as necessary.
  • Close out all events as required (Post Event Review, Thank You Notes, Updated Binder)
  • Manage Dream Teams.
  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event.
  • Keep track of event finances including check requests, invoicing, and reporting.
  • Facility rentals see through from beginning to end.
  • Coordinate appointments and visits to see our space, and scheduling of events on the calendar.
  • Prepare and modify event contracts as requested.
  • Finalize event content - speakers need to be selected and booked, and all material needs to be written, proofed, and printed.
  • Technical requirements need to be figured out and solidified. Will there be staging? Lighting? Sound? Screens? Multi-media presentations?
  • Food and beverage needs to be selected and arranged.
  • Schedule event photographer, as needed.
  • Determine who will staff event, and lock and unlock building. Communicate staff responsibilities in Event Resume.
  • Building a Dream Team and team culture in departments that report through you that builds the value and worth of the individuals in these departments.
  • Lead the Event Team or Dream Team reporting to you by investing in its leaders and mentoring and developing them. Monitoring their attendance, spiritual growth, and retention in your department.
  • Making sure Dream Teams are scheduled for every event and prepared for all services and special events.
  • Writing and refining Policy and Procedures.
  • Monitoring reporting department activities to ensure Faith Church culture prevails
  • Regular onsite visits to each campus to maintain culture, assess training needs, and train.
  • Building the Dream Team culture in every department that reports to you.
  • Leading an Connect Group with your team and/ or church members.
TECHNICAL ASPECTS
  • The Events Director is responsible for the overall operation of the Events. This coordinator is responsible for collaborating with the ministry teams and managing a Dream Team to facilitate ministry initiatives and to ensure that all events are well planned, publicized and executed. The Events Director must demonstrate successful experience in administering multi-program operations including: forecasting/benchmarking, financial management, program planning and delivery, marketing, and general management functions.
  • Excellent communication skills, including writing, proof reading skills, and speaking.
  • Ability to manage multiple projects and work assignments from a variety of staff and Dream Teamers.
  • Excellent interpersonal skills both in person and by phone, with high professionalism.
  • Fantastic customer service ethic and high expectations for quality.
  • Bachelor's degree preferred; significant work experience can substitute for the degree.
  • Proficient with Microsoft Word, Excel, PowerPoint, and mail merges; email and web searches.
LEADERSHIP
  • Delegate tasks to DT/staff when necessary.
  • Due to the nature of our organization, being highly Dream Team driven, it is imperative that the Events Director has refined interpersonal skills, the ability to lead a team of Dream Teamers, and a strategy to recruit, maintain, and develop our Dream Team base. To this end, the Events Director:
  • To provide strategic input on identifying and developing impactful programs to drive and strengthen performance of the Events Department.
  • Performance Evaluation, to set high and measurable goals for tracking events to ensure optimal growth and skill development.
  • To identify current and emerging trends in the Events that can be utilized in creating dynamic training programs.
  • Excellent interpersonal and coaching skills.
  • Demonstrated ability to lead and develop Dream Teams, and team members.
  • Demonstrated ability to interact effectively with counterparts.
EVENT ADMINISTRATION
  • Assist with preparing budgets and provide periodic progress reports to staff directors for each event.
  • Keep track of event finances including check requests, invoicing, and reporting.
  • Coordinate appointments and visits to see our space, and scheduling of events on the calendar.
  • Prepare and modify event contracts as requested.
  • Finalize event content - speakers need to be selected and booked, and all material needs to be written, proofed, and printed.
  • Technical requirements need to be figured out and solidified. Will there be staging? Lighting? Sound? Screens? Multi-media presentations?
  • Food and beverage needs to be selected and arranged.
  • Arrange event transportation, as needed. Schedule driver.
  • Schedule event photographer, as needed
  • Determine who will staff event, and lock and unlock building. Communicate staff responsibilities in Event Resume.


Competencies
  1. Must have a heart for the Church and be a mature follower of Christ.
  2. Excellent verbal and written communication skills.
  3. Excellent interpersonal and customer service skills.
  4. Excellent organizational skills and attention to detail.
  5. Experience leading teams or groups
  6. Strong administrative skills
  7. Ability to work independently.
  8. Work well under pressure
  9. Enjoys a fast paced environment
Work Environment
This job operates in a professional office environment (routinely uses standard office equipment)

Physical Demands
Office time is mostly a sedentary role (stationary at desk and working on a computer); during services and events, must have high energy for multiple hour segments.

Position Type and Expected Hours of Work
The weekly schedule will include 40-45 hours per week and will be the same every week. In addition to your regular weekly hours you will be asked to participate in events that will include evening or weekend hours, as there are continual seasons where it will be necessary to exceed these minimum hours (i.e., Christmas, Easter, Strategic Planning, are just some examples and do not encompass all of the extended hours opportunities). These hours can/will fluctuate.

Sunday: Varies based on assigned campus

Monday: 9:00AM 5:00PM

Tuesday: 9:00AM 5:00PM (rotation week 11:00AM 9:00PM)

Wednesday: 9:00AM 5:00PM

Thursday: 9:00AM 5:00PM

Friday: Off

Saturday: Off (rotation week 3:00pm 7:00pm)

Travel
Campus to campus local travel and occasional overnight trips will be expected for this position.

Required Education and Experience
  1. Level of experience: Intermediate (practical application)
  2. Proven experience as an events planner or organizer
Preferred Education and Experience
  1. Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
  2. Bachelor's Degree in Events Management or other related field


Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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