Administrative Assistant

3 days ago

Phoenix, United States Southwest Human Development Full time
A positive future for every child

Southwest Human Development is Arizona's largest nonprofit dedicated to early childhood development. The first five years of life are the most critical in a child's development. At Southwest Human Development, our services improve lives and help families by supporting young children and their caregivers during this important time. We offer over 40 programs and services to more than 140,000 children.

Your skills, experience, and passion are needed at one of the nation's largest nonprofits dedicated to early childhood development. Join our team and experience a long-term career that brings joy and satisfaction in knowing you make a difference.

Why choose us?

  • You will be rewarded with benefits, including day one zero contribution health plan options, wellness programming, and generous paid time off.
  • You will benefit from high-quality paid training to promote professional growth and development.
  • You will enjoy a supportive and collaborative work environment.
Job Title: Administrative Assistant

We seek a bilingual (English/Spanish) Administrative Assistant for our Health and Developmental Services Department - Birth to Five Center of Excellence. This position is responsible for diverse administrative duties, including answering phones, customer service, responding and following up on insurance billing questions, screening appropriateness of referrals, completing referral forms, checking in clients, and working with the other Administrative Assistants to accomplish administrative duties within the program. Other duties may include verbal and written translation, filing, database entry, copying, faxing, maintaining files, etc.

This position works out of our main office from Monday to Friday and the hours from 8 am to 5 pm.

Duties Include:
  • Greet and welcome families to the clinic and connect them with their service.
  • Work with pediatrician offices and other community professionals referring for services.
  • Maintain and update department's reports within our EMR system.
  • Complete pre-authorized requests and Rx requests.
  • Route reports and insurance information to appropriate recipients.
  • Translate and interpret documents written in English to Spanish.
  • Respond to emails, faxes, and requests on time as established by program guidelines.
  • Collaborate with supervisor and other team members on special projects.
Qualifications
  • High School diploma / GED
  • Bilingual - ability to speak, read, and write (English/Spanish).
  • One (1) year experience working in an office setting.
  • Proficiency with Microsoft Office (MS) 365 and other MS Office applications, such as Word, Excel, and PowerPoint.
  • Effective interpersonal and written communication skills.
  • Comfortable on the phone and can multi-task in a fast-paced environment.
  • Effective interpersonal and written communication skills.
  • Billing medical insurance is preferred.
  • A valid Arizona Fingerprint Clearance Card OR must qualify for a valid Arizona Level One Fingerprint Clearance Card is required.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Assistant

    1 week ago

    Phoenix, United States United States District Court - District of Arizona Full time

    The Administrative Assistant position is located in the District Clerks Office. The Administrative Assistant performs clerical and administrative support services for the District Court Executive/ Clerk of Court and the Chief Deputy Clerk in the Pho Administrative Assistant, Administrative, Assistant, Microsoft, Clerk

  • Administrative Assistant

    4 days ago

    Phoenix, United States The Mayo Clinic Full time

    Provides administrative support by performing delegated administrative and clerical duties for the assigned work area(s). Exhibits confidentiality, flexibility, accountability, and professionalism. Prioritizes heavy work volume among the various area Administrative Assistant, Administrative, Assistant, Healthcare

  • Administrative Assistant

    4 days ago

    Phoenix, United States JCO Workforce Solutions Full time

    We are looking for an Administrative Assistant, bilingual preferred, bilingual (Spanish/English). They will perform a variety of administrative and clerical tasks. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative...

  • Administrative Assistant

    1 week ago

    Phoenix, United States Ajilon Full time

    Ajilon - JobID: 1C09092D-B28E-4B99-BD2D-7C83137D6B59 [Office Assistant / Receptionist] As an Administrative Assistant at Ajilon, you'll: Monitor department emails and draft responses when necessary; Maintain up-to-date calendar; Assist with operational projects as needed; Support the operations team with various administrative and project-related...

  • Administrative Assistant

    6 days ago

    Phoenix, United States TalentAmp Full time

    Job Title: Executive Assistant Location: Phoenix, Arizona (Onsite, Full-Time) Job Description: We are seeking a highly skilled and organized Executive Assistant to provide advanced administrative and secretarial support to a President or Vice President. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and...

  • Administrative Assistant

    3 days ago

    Phoenix, United States BeachFleischman Full time

    Position Summary: The Accounting and Assurance (A&A) Department Assistant provides administrative support to multiple A&A principals and senior managers. This position plays a critical role in coordinating workflows, managing client-facing documents, and supporting the operational needs of the A&A department. Essential Duties and Responsibilities: Document...

  • Administrative Assistant I

    1 week ago

    Phoenix, United States Baker Concrete Full time

    The Administrative Assistant I provides clerical and administrative support to one or more managers/departments within Shared Services or a Region. Roles and Responsibilities The Administrative Assistant I will perform the following duties in a safe, Administrative Assistant, Administrative, Operations Manager, Assistant, Construction

  • Administrative Assistant

    4 days ago

    Phoenix, United States Hoamco Full time

    CLICK HERE TO APPLY:https://hoamco.com/careers/?gnk=apply&gni=8a7883ac9447f8c501944cd9d0510e29&gns=BetterteamAdministrative Assistant  - HOAMCO (Scottsdale, AZ)  HOAMCO is seeking an Administrative Assistant for our Scottsdale, AZ offices.  This is a full-time position with health, dental, vision and PTO available after 60 days.  We are looking for...

  • Administrative Assistant

    4 days ago

    Phoenix, United States Colliers Engineering & Design Full time

    Overview: HILGARTWILSON, an affiliate of Colliers Engineering & Design, is seeking an Administrative Assistant. This Administrative Assistant is the first point of contact for clients and vendors, both in person and on the phone. The Receptionist/Administrative Assistant is responsible for greeting, welcoming, directing visitors, and notifying company...

  • Administrative Finance Assistant

    1 day ago

    Phoenix, Arizona, United States AEG Full time

    About the RoleWe are seeking a highly skilled Administrative Finance Assistant to join our team at AEG. This is an exciting opportunity for someone who wants to develop their career in finance and administration.As an Administrative Finance Assistant, you will provide administrative support to the finance department, ensuring that all tasks are completed...

  • Administrative Assistant

    4 days ago

    Phoenix, United States Hose Solutions Inc Full time

    Job DescriptionJob DescriptionAbout UsHose Solutions is a world-leading supplier and source of information related to the transfer of fluids and other materials through high-performing flexible tubes and hoses. To this end, we aim to continue to build and lead a team with an innovative approach to problem-solving.We specialize in high-performance hoses that...

  • Administrative Assistant

    4 days ago

    Phoenix, United States JetStream Ground Services Full time

    Overview: Position Title: Administrative Assistant FLSA Classification: Non-Exempt Reports To: Employee Relations Manager Position Purpose: The Administrative Assistant is responsible for routine daily administrative functions and duties based at local airport office. This position supports functional areas including time and attendance administration,...

  • Administrative Assistant

    4 days ago

    Phoenix, United States Actalent Full time

    Job Title: Administrative Assistant Job Description We are looking to hire an Administrative Assistant for the T&D group. This is a full-time position that will report to the Phoenix office. The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the...

  • Administrative Assistant

    7 days ago

    Phoenix, United States TalentAmp Full time

    Job Title: Executive Assistant Location: Phoenix, Arizona (Onsite, Full-Time) Pay rate: $26 - $36 Job Description: We are seeking a highly skilled and organized Executive Assistant to provide advanced administrative and secretarial support to a President or Vice President. The ideal candidate will thrive in a fast-paced environment, possess excellent...

  • Administrative Assistant

    3 days ago

    Phoenix, United States Actalent Full time

    Job Title: Administrative AssistantJob Description We are looking to hire an Administrative Assistant for the T&D group. This is a full-time position that will report to the Phoenix office. The Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the...

  • Administrative Assistant

    7 days ago

    Phoenix, United States U.S. District Court, District of Arizona Full time

    SALARY: $56,318.00 - $67,463.00 Annually Introduction and Representative Duties The Administrative Assistant position is located in the District Clerk’s Office. The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Phoenix Divisional Office. ...

  • Administrative Assistant

    1 week ago

    Phoenix, United States TalentAmp Full time

    Job Title: Executive AssistantLocation: Phoenix, Arizona (Onsite, Full-Time)Pay rate: $26 - $36Job Description:We are seeking a highly skilled and organized Executive Assistant to provide advanced administrative and secretarial support to a President or Vice President. The ideal candidate will thrive in a fast-paced environment, possess excellent...

  • Administrative Assistant

    1 week ago

    Phoenix, United States TalentAmp Full time

    Job Title: Executive AssistantLocation: Phoenix, Arizona (Onsite, Full-Time)Pay rate: $26 - $36Job Description:We are seeking a highly skilled and organized Executive Assistant to provide advanced administrative and secretarial support to a President or Vice President. The ideal candidate will thrive in a fast-paced environment, possess excellent...

  • ADMINISTRATIVE ASSISTANT

    1 day ago

    Phoenix, United States Arizona Department of Administration Full time

    ADMINISTRATIVE ASSISTANT Job No: 528224 Work Type: Full-time Location: REMOTE OPTIONS, PHOENIX Categories: Legal/Investigations/Adjustment/Compliance ATTORNEY GENERAL (DEPT OF LAW)ADMINISTRATIVE ASSISTANT Job Location: Address: 2005 N CENTRAL AVE, PHOENIX, AZ 85004 Posting Details: Salary: $31,909 - $42,680Grade: 17Closing Date: OPEN UNTIL FILLED Job...

  • Business Administration Assistant

    3 days ago

    Phoenix, Arizona, United States Sturgeon Electric Company Full time

    OverviewThe Administrative Assistant works in a busy office environment and must efficiently multitask between various assignments. This position plays a key role in the coordination and distribution of work. Project managers, office managers, and field staff are the primary internal customers the Administrative Assistant...