planning Project Manager

An Equal Opportunity Employer Nature of Work THIS IS A SUPPLEMENTAL RECRUITMENT. APPLICANTS WHO RECENTLY APPLIED AND WERE DEEMED ELIGIBLE DO NOT NEED TO RE-APPLY QUALIFIED APPLICANTS WHO RECENTLY APPLIED BUT WERE DEEMED INELIGIBLE AND WISH TO BE CONSIDERED FOR THIS POSITION MUST RE-APPLY BY THE CLOSING DATE. This is advanced, responsible professional work assisting with prioritizing, monitoring, and managing the City's project portfolio within the Planning Department. An individual in this capacity will work on analyzing, evaluating, developing, and implementing departmental procedures and business processes related to the administration of the City's Planning Project Portfolio. An incumbent will be responsible for coordinating multiple projects based on the City's needs and may independently coordinate a project or liaise with inter-departmental City staff members. The incumbent will be responsible for maintaining a comprehensive project portfolio; reviewing project proposals to determine time frame, funding, procedures required to complete projects, staffing requirements, and allotment of available resources for various phases of the project, including formulating the work plan and staffing requirements for each phase of the project, meeting with staff to outline work plan and assign duties, responsibilities, and scope of authority, and conferring with project personnel to ensure project is progressing on schedule and within budget; reviewing and monitoring processing of invoice payments; reviewing and preparing status reports and modifying schedules or plans as required; preparing project reports for the director or designee; conferring with project personnel to provide technical advice and to resolve problems; and coordinating project activities with other governmental agencies. The exercise of independent judgment will be routinely required. This position reports to the Chief of Land Development or his/her designee. Essential Functions Monitors and evaluates projects and project processes at varying stages (e.g., planning, design, construction) to recommend amendments and strategies to ensure high quality, cost-effective, and on-time project completion. Assists with assigning work to division staff and provides technical support and guidance to ensure efficient processing of permit processes. Assists with evaluating and prioritizing new project requests by analyzing project needs statements and applying established ranking criteria. Supports and maintains project management system data integrity and helps enforce document control procedures. Monitors metrics in the Planning Department's permitting platform (Avolve Projectdox) for compliance of teams on-time reviews and meeting review cycle deadlines for major projects. Assists with weekly permit project review for compliance with timelines. Ensures user adoption of project management framework through periodic system audits, offering continued training opportunities, and the development of system use protocols/procedures. Ensures templates are used and complied with and proper documentation is submitted for various permit processes. Assists in quality assurance and quality control tasks of staff analysis and reports of plan reviews completed by staff prior to approval. Prepares reports to provide management with useful information on the status and health (budget and schedule) of each individual project as well as the overall Planning project portfolio. Assists with identifying and developing possible process improvements for the Planning Department project portfolio. Confers with project personnel to provide technical advice and to resolve problems. Reviews objectives, techniques of execution, and resultant findings. Gathers planning data, prepares special reports, and makes general meeting preparations and necessary public contacts. Anticipates and synchronizes legislative actions and appropriations to support planning projects. Makes recommendations to the Planning Board and the City Commission on matters affecting zoning and zoning changes. Makes presentations and reports to and for the Planning, Zoning, and Appeals Board, the City Commission, and the City Manager. Presents at public hearings. Liaises with legal and procurement staff to ensure proper coordination and support of planning projects and goals. May conduct field surveys and inspections. Performs other related duties as required. Minimum Requirements Bachelor's degree in City, Regional, Urban Planning, Urban Studies, Architecture, Landscape Architecture, Environmental, Geography, Public/Business Administration, Engineering or a related field, and four (4) years of planning or land development project management experience. OR An equivalent combination of education and experience beyond a high school diploma or its equivalent and Six (6) months of the required experience. Documentation Requirements Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation. ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT. THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF: * Proof of education in the form of Bachelor's degree or higher from an accredited university/college in City, Regional, Urban Planning, Urban Studies, Architecture, Landscape Architecture, Environmental, Geography, Public/Business Administration, Engineering or a related field. If degree/diploma does not reflect the academic major on its face, transcripts must be submitted. If submitting transcripts, submitted transcripts must include the following: degree completion, student's name, school name, and major. Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. Audit/Academic reports are not accepted as substitutions for college transcripts. To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or equivalent, transcript showing at least 60 college credits, Associate's degree, or Bachelor's degree or higher in an unrelated field. * Approved Credential Evaluation Agencies: Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by: * An accredited four-year college or university in the United States, OR * A current member of the National Association of Credential Evaluation Services (NACES), OR * A current member of the Association of International Credential Evaluators (AICE), OR * A recognized Professional Organization For additional list of approved credential evaluation agencies visit the Florida Department of Education It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified. Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application. It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification. Applicants must provide a valid email address in order to receive notification of eligibility. Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application. FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference. Form VP1: VETERANS' PREFERENCE CERTIFICATE Form VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION FORM VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview: A. Utility bill dated within 60 days of the date of submission B. Valid Florida Driver License or State-issued I.D. C. Property Tax Statement dated within 1 year of the date of submission D. Properly executed valid lease agreement E. Homestead Exemption dated within 1 year of the date of submission F. Motor Vehicle Registration dated within 90 days of the date of submission G. Official school records or transcripts, dated within 90 days of the date of submission H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process. Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others. OPEN/NON-COMPETITIVE An Equal Opportunity Employer

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