Onsite Coordinator

3 weeks ago


Houston, United States HOATalent Full time

Who we are:

At Graham Management we specialize in providing top-notch management services to homeowner associations, condominiums, and community-based organizations. We excel in delivering exceptional customer support, helping them achieve their goals and maintain thriving communities.

Why Graham Association Management is the Right Fit for You:

Meaningful Work:

Your work directly improves the lives of those in the communities we manage.

Collaborative Environment

: Join a team of like-minded professionals who are passionate about property management and dedicated to our mission. We foster a collaborative and supportive work environment where your skills are valued.

Career Growth:

We offer opportunities for career advancement and professional development. We're invested in an employee's growth and provide avenues for you to excel in your career.

Work-Life Balance:

We understand the importance of work-life balance, offering flexible work arrangements and respecting your need for personal time to recharge.

Value-driven:

Our core values drive everything we do. We believe in integrity, accountability, and ethical choices in all aspects of our work.

Expectations for Onsite Coordinator

• Sign in visitors, take calls during business hours.

• Perform daily and weekly inspections of the common area and amenities.

• Fill out and submit the required report with photos to the Community Manager and Board of Directors weekly.

• Coordinating vendor meetings on-site for those needing access to amenities or to be shown property for bids, etc.

• Assist with the administration of the community website.

• Issue and administer access cards.

• In coordination with the Community Manager, monitor the Action Item List to complete and monitor action items between board meetings.

• Communicate with the Community Manager daily and meet as needed to discuss action items.

• Reserve and confirm the annual meeting location, inclusive of obtaining the property COI and working with accounting on the check.

• Work with the Community Manager and assistant to ensure all copies and materials are taken to the meeting no less than 3 days before meeting.

• Attend annual meetings, take notes, and assist with sign-in and committee volunteers.

• Attending all monthly board meetings.

• Direct all accounting questions to the Community Accountant in the main office.

• Handle Clubhouse rental inquiries - phone calls, emails, and walk-ins

• Show clubhouse to homeowner prospects if requested.

• Coordinate party cleanings and advise vendors of current rentals/cleaning.

• Assist with community events.

• Check the status on particular deed restrictions as/if requested.

• Maintain a list of all items and costs to be considered for inclusion in upcoming budgets.

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