Sr. Program Accounting Manager
1 month ago
Compensation Package:
- Medical, prescriptions, dental and vision insurance
- Retirement savings plan with company match
- Company-paid and supplemental life insurance
- Flexible spending accounts
- Paid vacation, sick and personal leave
- 11 paid holidays
- Professional development and training
- Tuition reimbursement
- Employee referral bonus program
- Flexible work arrangements
SUPERVISORY RESPONSIBILITIES:Provides administrative supervision of 3 FTEs.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Manage and oversee the administrative and daily operations of the program in support of overall program goals and objectives.
- Oversee the medical billing process for the assigned programs to include Medicaid, private insurance and grant and contract invoices.
- Oversee the transmission of all claims in the Credible billing software.
- Ensure all claims are processed at least weekly and all payments are posted within 48 hours of receipt.
- Prepare weekly reports identifying all denials and exceptions.
- Ensure all re-billable denials and exceptions are processed within 15 days of notice.
- Prepare and/or review all monthly contract billings and reconciliations for the assigned portfolio of programs.
- Ensure all contract and grant billings are in line with the terms, provisions, and requirements of the executed agreement with approved budgets.
- Identify the need for modification of budgets with third-party grantors or contractors (Overruns, re-allocation of line items)
- Ensure all billings are submitted to the appropriate agencies and contacts.
- Prepare and/or review journal entries of billings into the accounting system's general ledger and subsidiary ledgers.
- Maintain the database for the contracts and grants for the assigned portfolio
- Maintain the original contracts and grants paper files including approved budgets following Agency records retention procedures.
- Ensure all agreements and amendments are scanned and electronically filed.
- Monitor A-133 compliance of contracts and grants within the assigned portfolio of programs, giving suggestions to the compliance with other local, state, and federal contracts or grants procedures.
- Assist in the training of agency staff on the procedures and requirements of grants and contract regulations.
- Ensure timely collections of Accounts Receivable by setting targets in line with cash management. Prepare and analyze overall AR performance with metrics
- Review cash posting activity including coding of all revenue for the assigned portfolio of programs.
- Assist in the preparation and review of the budgets for contracts or grants related to the assigned portfolio as well as the organization's budget process.
- Review the program's actual versus budgeted performance each month. Surface significant variances to Director of Program Accounting
- Support the Program Manager in understanding the statement of activities for the program.
- Identify and implement repeatable processes within the team to gain efficiencies and avoid re-work.
- Oversee supervision of direct reports, which includes recruiting, staffing, hiring, performance evaluation, coaching, employee discipline, training, and professional development. Set standards for customer service and facilitate team dynamics.
- Oversee and maintain the team's continuous quality improvement process, ensuring compliance with best-practice standards and Agency practices and procedures. Enable staff participation in quality improvement.
- Perform other job-related duties as assigned.
- BS degree in accounting, finance, business, or related field required.
- Master's degree in business, accounting, finance, business, or related field preferred.
- 5 years' experience in accounting with experience in contracts and grants.
- 3 years' experience as a supervisor.
- Experience in collections, collection processes, financial services and/or customer service
- Knowledge of Credible billing software. Strong understanding of GAAP.
- Familiarity with Federal (A-133) and State regulations related to grants and contracts and aptitude to understand and interpret complex regulations.
- Knowledge of automated system and financial systems: Great Plains Financial System (a plus) and Olympic Project Cost system. Intermediate or advanced with Microsoft Office software, particularly Outlook, EXCEL, Word.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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