Development Assistant

3 weeks ago

Los Angeles, United States HR Pals LLC Full time

Our client is hiring for a Development Assistant to join their team.

Position Summary

Reporting to the Development Director, the Development Assistant is a member of a high performing team, who possesses knowledge of nonprofits, strong communication skills, attention to detail, and enthusiasm to join a dynamic team. This new position is an integral member of the Development team and will offer critical support to achieve the organization's high-impact fundraising goals, particularly in our creation and launch of a three-year Development strategic plan. Reporting to the Director of Development, she/he will support the needs of the Development Department.

Responsibilities

The Development Assistant will have the following job responsibilities:

Donor Database Entry including:

  • Adding new constituent records.
  • Constituent Tracking Notes & Actions.
  • Regular maintenance of donor record changes to address and email updates (address changes, capturing seasonal addresses, etc.)
  • Maintain basic queries for weekly department reports.
Donor Services:
  • Coordinating meetings with Development staff and external parties [prospects, vendors, partners].
  • Administrative solicitation related Development tasks (collating mailings, scanning, sorting,
  • filing, copying, etc.)
  • Assistance with Development related collateral materials (updating files, compiling meeting materials, presentation preparation).
  • Donor current and prospect related research.
  • Organize donor appreciation outreach: thank you calls and annual cultivation/preparing donor related appreciation gifts, etc.
Events:
  • Help to organize and manage event related guest lists, and/or donor related Committee agendas.
  • Assist with and occasionally lead the execution of donor related events.
Marketing/Communications:
  • In collaboration with the Communication Department, organize and maintain segmented email and print mail lists
  • Support the Development team with Development related annual donor campaigns, content/story production and social media related materials.
  • Writing and editing materials for all Development related activities
Department Administration
  • Responsible for taking minutes and distributing notes during internal staff meetings
  • Other duties as needed that are aligned with priorities of the Department and Organization
Qualifications and Skills
  • 2-4 years' experience as an executive assistant (non-profit organization experience preferred).
  • Experience with donor CRM databases required.
  • Proficiency in Microsoft Office required
  • Comfortable working independently and contributing to a dynamic team.
  • Excellent verbal and interpersonal communication skills.
  • Ability to work in fast-paced and growing environment in a shared office space.
  • Exceptionally well-organized and a strong ability to prioritize.
Working Conditions
  • General office environment, depending on health and safety precautions. Working in a hybrid working environment with a certain number of days/week on-site.
  • Physical demands include lifting and moving equipment and supplies up to 25 pounds, visual acuity in reviewing detailed computer records, physical requirements related to sports activities and periodic travel.
  • Occasional weekend, late afternoon, and evening hours.
  • The above description is intended to describe the general nature and level of work performed and is not intended to limit the scope of potential work assignments.

Our client acknowledges that equal opportunity for all persons is a fundamental human value. Each employee and applicant will be considered on the basis of individual ability and merit, without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, pregnancy, national origin, marital status, physical disability, mental disability, medical condition, genetic information, protected military or veteran status, or any other characteristics.

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