Program Coordinator

Program Coordinator- Global Networks

Reports to : Program Officer, Global Networks

Salary : $23.76/hourly. Grade 1-DC

Anticipated Start Date : May 1, 2024

Apply By:

4/17/2024

Term of Employment : Full-time, Non-Exempt

Base of Designation : Washington, D.C.

Remote Eligible:

Remote eligible or Hybrid

Conditional on Funding?

Yes

World Learning seeks a Program Coordinator to join the Global Networks team. Working with the Program Manager and Program Officer, the Program Coordinator will make logistical arrangements and provide administrative support for the team's exchange programs, including the US Speaker Program and the Professional Fellows Programs.

Responsibilities Arrange program logistics, specifically booking travel, ground transportation, hotels, meeting space, disbursement of per diem for the US Speaker Program; Develop prospective program calendars and itineraries and arrange professional appointments; Coordinate with contracted visa service company to arrange participants' visas and passports as needed; Communicate with participants and the State Department on a daily basis to coordinate travel, obtain necessary documents, and provide required program information; Write, prepare and disburse necessary program materials; Assist with financial aspects of program arrangements, including per diem requests and receipts, checks for vendors, and invoices, ensuring that all financial transactions are executed in compliance with accounting and procurement procedures and requirements; Draft program announcements and program highlights; Prepare and maintain program files and databases; Author program reports and other writing assignments; Manage group travel when needed; and Handle other tasks as assigned.

Requirements

Required Experience/Education: Minimum education requirement: Bachelor's degree; Minimum number of years of experience required: 1-3 years

Equivalent education/experience can substitute for all required qualifications except where there are specific constraints noted, such as a license/certification/registration or eligibility requirements stipulated by a U.S. Government contract.

Applicants must be authorized to work in the location where this position is offered;

Required Skills: Demonstrated accuracy, attention to detail, and organizational ability; Have proven strong written skills, including ability to effectively summarize key points and address a diversity of professional subjects; Strong oral communication skills in English; Computer and internet proficiency, including Excel, Word, PowerPoint and other web-based tools; Professional experience with social media tools and platforms preferred; Experience with living/studying/working abroad preferred; and Foreign language skills desirable.

Required Behaviors/Competencies: Strong cross-cultural, communications, and interpersonal skills; Be an energetic and strong team player; Fosters diverse, equitable and inclusive practices and challenges practices which may be exclusionary. Effectively copes with change; able to shift comfortably; decides and acts without having the total picture; comfortably handles risk and uncertainty. Demonstrates the ability to function in unstructured work environments and/or uncertain conditions; and Demonstrates a curiosity about World Learning as a whole, with the aim of being able to effectively represent the organization to external audiences commensurate with the position. Contribute to an organizational culture of continuous learning through rigorous program monitoring, data tracking, donor and MERL reporting, research and reflection to ensure strong outcomes. Contribute to organization's business development targets through ongoing program implementation, funder relationship building, and through other means as directed.

Commitment to fostering diverse, equitable and inclusive practices in program implementation and monitoring practices and challenging practices which may be exclusionary.

Vaccination is strongly recommended for all employees in our U.S. offices except for those receiving medical or religious exemptions. If boosters are subsequently recommended by the Centers for Disease Control and Prevention (CDC) then employees and faculty will be recommended to receive the booster within thirty (30) days of their eligibility.

Benefits

World Learning provides a comprehensive and competitive benefits package that includes: medical, dental, vision, FSA/HRA, Life/AD&D, Short Term/Long Term Disability, EAP, Parking and Transit, 403 (b) retirement plan for full-time and eligibile part-time employees.

The World Learning Inc. Family

For more than 90 years, World Learning Inc. is a thriving global organization made up of The Experiment in International Living, the nation's most experienced provider of international education through exchanges for high school students; School for International Training, offering accredited undergraduate study abroad programs through SIT Study Abroad and internationally focused master's degrees through SIT Graduate Institute; and World Learning, a global development and exchange nonprofit organization.

World Learning | worldlearning.org

World Learning has worked to create a more sustainable, peaceful, and just world. World Learning's education, development, and exchange programs help people find their voices, connect with their communities, strengthen the institutions that form the backbone of a democratic society, and build relationships across cultures. With World Learning's support, these emerging leaders tackle critical global issues like poverty, conflict, and inequality.

The Experiment in International Living | experiment.org

The Experiment in International Living is the nation's most experienced provider of international education through exchanges for high school students. For more than 90 years, The Experiment has empowered young people to step off the beaten path, experience the world as a classroom, immerse themselves fully in another culture, and build the knowledge and skills needed to confront critical global issues.

SIT | sit.edu

School for International Training (SIT) was founded in the early 1960s as a training center for the first Peace Corps volunteers. For nearly 60 years, SIT has prepared students to be effective changemakers and global citizens through experiential education focused on the world's most critical global issues. SIT Study Abroad offers accredited summer and semester undergraduate programs in Africa, Asia and the Pacific, Europe, Latin America, and the Middle East, as well as comparative programs on multiple continents. SIT Graduate Institute offers global and hybrid certificates, master's, and doctoral degrees.

An organizational commitment to diversity, equity, inclusion, and access.

We are a globally diverse community of staff, faculty, board members, alumni, students, and participants who believe that inclusive and equitable practices are at the heart of a peaceful and just world. Each of us strives to honor diverse voices and lived experiences, examine our own biases and privileges, actively work to address inequities in our structures, and foster a community of open dialogue. We are committed to acting with accountability, transparency, reciprocity, authenticity, and empathy.

World Learning is an equal employment opportunity/affirmative action/veterans/ADA employer, committed to increasing the diversity of its workforce. #J-18808-Ljbffr