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Senior Analyst, Legal Project Management

4 months ago

West Point, United States White & Case Full time
Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.

It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

This is an excellent opportunity to join a team that is implementing significant change, by focusing on client service excellence and process innovation. This Senior Analyst role is a key part of the Firm's strategy to deliver an enhanced client experience, increase profitability and demonstrate operational efficiency.

This role is part of the Firm's global Legal Project Management (LPM) team and will provide support for all the Team's initiatives. The team works with our lawyers to increase familiarization and adoption of LPM to manage Client portfolios and to co-deliver projects; and also with our Clients and their in-house legal and operational teams.

While the main focus is on legal project management, the Team is also involved in Innovation, process improvement, client relationships and legal operations. The ideal candidate will have demonstrable project management capabilities preferably gained in a professional services environment and will be able to support the delivery of the full project/matter lifecycle.

The success of this role will be measured by the candidate adding value to the organization by supporting LPM best practices, tools and techniques across our global Practice Groups.

Duties and Accountabilities 1
  • Support the LPM leadership in the Firm's ongoing adoption of LPM on their matters
  • With supervision, support the operational management and co-delivery of legal projects/matters by
    • assisting with project resource planning and onboarding activities
    • arranging Kick-Off Meetings, Project Team Meetings and Steering Meetings, ensuring attendees, standing agenda, record keeping and circulation are appropriate to the meetings' purpose
    • project planning and scheduling
    • tracking actions, timelines, milestones, deliverables, assumptions and dependencies
    • tracking financials/budgets
    • tracking progress, escalating changes in scope, status and cost reporting
    • tracking risks and issues and providing options for mitigation
    • supporting post project review and Lessons Learned workshops
  • Use of appropriate project management tools and techniques including drafting of project-related documents and project artefacts such as project approach, project plans, schedules, action trackers, availability trackers, correspondence trackers, risk logs, status reports
  • Support effective communication strategies on projects/matters that foster a collaborative approach between project workstreams including between our lawyers and our clients
  • Suggest LPM best practices, tools, techniques, roles and responsibilities
  • Support LPMs and legal teams in drafting and submitting budget proposals; and with support from the Finance team, track and analyze actual project costs against budget and proactively address budget variances
  • Prepare and manage financial and client status reports, as required
  • Focused on lean principles and use of innovation and business process mapping, contribute to continuous improvement of the LPM Team's processes including project management methodology, governance, training for legal teams and LPM best practice; and support of the change management of implementing these
  • Involvement in maintaining LPM intranet site content and other marketing materials and seeking novel ways of promoting best practice and knowledge transfer
  • Take responsibility for managing own discrete projects with oversight from LPM Leadership
  • Management of concurrent tasks and priorities with a "can-do" attitude
  • Support management of client portfolios with emphasis on legal operations, disputes and transactional projects and involvement in management of Firm's strategic client initiatives
  • Be seen as a key contact point for LPM globally and build relationships and foster a collaborative approach to working with clients and across all departments
Experience and Knowledge
  • An emerging competency in Project Management is required
  • Understanding a professional services environment is required
  • A motivated self-starter who is delivery-focused a team player who is able to work closely with others
  • Knowledge and proficiency in extranets, online data rooms, collaboration tools, legal tech and SharePoint sites
  • Proficiency in the use of Microsoft Office products including Teams, Excel, Powerpoint, Visio, Project and Power BI
  • Excellent analytical and problem-solving skills
  • Ability to manage multiple priorities with "can do" attitude, work cross-functionally, and meet tight deadlines
  • Strong interpersonal and communication skills, able to interact at all levels including with senior business stakeholders
  • Understanding of law firm financial and performance metrics and ability to analyze financial reports of varying levels of complexity, providing financial analysis with a focus on delivering value to clients
  • Problem solver
  • Pays attention to detail
  • Willing to challenge and question assumptions
  • Ability to work well under pressure and manage/prioritize workload
  • Organizational and time management skills
  • Flexible and resilient with ability to change and adapt in a fast moving, detail oriented environment
  • Sensitivity to cultural differences across project teams
Education and Qualification
  • A strong academic record, preferably of graduate level (Law Degree or other relevant Post Graduate Degree an advantage)
  • Formal project management qualification an advantage, for example APMQ or PMP
  • At least three years' relevant work experience advantageous
Location and Reporting
  • This role is based in our New York office.
  • This role reports to a Manager, Legal Project Management.
Equal Opportunities

White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact [redacted] .

Benefits at White & Case

White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

1 The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.