Office Manager

Office Manager We understand that the world we want tomorrow starts with how we do business today, and that's why we're inspired to make A Better World for Pets. Antech is comprised of a diverse team of individuals who are committed to each other's growth and development. Our culture is centered on our guiding philosophy, The Five Principles: Quality, Responsibility, Mutuality, Efficiency and Freedom. Today Antech is driving the future of pet health as part of Mars Science & Diagnostics, a family-owned company focused on veterinary care. The target pay range for this position is $32-$35/hourly. At Antech, pay decisions are determined using factors such as relevant job-related skills, experience, education, training and budget. Job Purpose/Overview The Office Manager is the first point of contact for the Fountain Valley California Hub location and is integral to success and curated experience of the office. This role is responsible for creating a welcoming work environment, with high levels of organizational effectiveness, communication, and safety. With oversight of the physical space and the Associate experience, the ideal candidate is people-oriented with strong systems-thinking and problem-solving ability. Relationship mastery is integral to this role, which partners with Administrators, Leaders, and Associates, as well as building management and a cadre of outside vendors. Essential Duties and Responsibilities To perform this job successfully, an individual must be able to satisfactorily perform each essential function. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hospitality / Culture: Reception and guest coordination (partner with EA's) Onboarding new Associates to the workplace (office tour/housekeeping rules/wifi setup, etc.) Space management and furniture/amenity planning Meeting coordination (scheduling, setup, tech troubleshooting) Office-specific communications through various channels (email, Teams, physical postings) Event planning and catering management (partner with EA's) Partnership on Associate engagement and cultural initiatives Facility / Workplace Operations: Incoming and outgoing mail and package handling Order, stock, maintain office supplies Manage kitchen and pantry offerings, equipment, and supplies Oversee amenity spaces like shower room, wellness room, roof deck, dog run Manage building maintenance request portal and security system (card readers/cameras/work orders) Spearhead health and safety and emergency response program in office and with building management Champion environmental initiatives (plants, compost, et al) Manage vendors and service providers (exterminator, HVAC, cleaning company, et al) Maintain and report on operational budget and reconcile invoices/expenses Load all dishes left in the sink into the dishwasher at EOD Education and Experience Bachelor's degree in business administration, Hospitality Management, Office Administration, Facilities Management, or a related field. 2+ years of experience in office management, facilities coordination, workplace operations, or executive administration. Preferred experience in managing vendors and office budgets, planning corporate events or hospitality experiences, supporting workplace safety and emergency protocols, partnering across functions (HR, Admins, Leadership). A combination of education and experience may be considered in lieu of a degree. Knowledge Strong understanding of office systems, space planning, and facilities coordination. Working knowledge of health and safety regulations, workplace compliance, and environmental sustainability practices. Familiarity with budget tracking, vendor contracts, and invoice reconciliation. Proficiency with Microsoft Office, Teams. Skills Exceptional communication and interpersonal skills clear, professional, and welcoming. Highly organized and detail-oriented with strong problem-solving skills. Event coordination and project management abilities. Tech-savvy, with the ability to troubleshoot meeting room AV setups or coordinate IT support. Strong multi-tasking and time management in a dynamic environment. Abilities Build trust and maintain relationships with diverse stakeholders (Associates, leaders, vendors). Proactively identify and solve workplace issues before they escalate. Cultivate an engaging, inclusive, and service-oriented office culture. Navigate and adapt to ambiguity with professionalism and poise. Lift or move supplies and manage physical office logistics (reasonable physical agility). Working Conditions The associate is regularly required to apply manual dexterity, including hand/wrist flexibility, for computer keyboarding. The associate frequently is required to sit for extended periods of time, stand, walk, and reach with hands and arms. The associate is frequently required to hear and speak in order to use the telephone, make presentations and communicate with people in an office environment. The associate is occasionally required to sit and stoop, bend, kneel, or crouch. About Antech Antech is a leader in veterinary diagnostics, driven by our passion for innovation that delivers better animal health outcomes. Our products and services span 90+ reference laboratories around the globe; in-house diagnostic laboratory instruments and consumables, including rapid assay diagnostic products and digital cytology services; local and cloud-based data services; practice information management software and related software and support; veterinary imaging and technology; veterinary professional education and training; and board-certified specialist support services. Benefits Antech offers an industry competitive benefits package and continues to invest in and evolve benefits programs that meet the health, wellness and financial needs of our associates. Benefits eligibility is based on employment status. Paid Time Off & Holidays Medical, Dental, Vision (Multiple Plans Available) Basic Life (Company Paid) & Supplemental Life Short and Long Term Disability (Company Paid) Flexible Spending Accounts/Health Savings Accounts Paid Parental Leave 401(k) with company match Tuition/Continuing Education Reimbursement Life Assistance Program Pet Care Discounts Commitment to Equal Employer Opportunities: We are proud to be an Equal Opportunity Employer - Veterans / Disabled. For a complete EEO statement, please see our Career page at Antech Careers. Note to Search Firms/Agencies: Antech Diagnostics, Inc. and its subsidiaries and affiliates (Antech) do not compensate search firms for unsolicited assistance unless they have a written search agreement with Antech and the requisition is position-specific. Any resumes, curriculum vitae, and other unsolicited assistance from search firms that do not have a written search agreement or position-specific requisition submitted to any Associate of Antech will be deemed the sole property of Antech and no fee will be paid in the event the candidate is hired by Antech.