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Site Director

3 months ago

Wichita, United States YOUNG MEN'S CHRISTIAN ASSOCIATION OF WICHITA KANSAS Full time
Description

ANDOVER WHEATLAND ELEMENTARY BEFORE & AFTER SCHOOL SITE DIRECTOR

GENERAL FUNCTION:The Site Director is responsible for the day-to-day operations of a licensed school age program (SAP). Site Directors are assigned a location within a region, district, or department team. Working in collaboration with other Site Directors and under the supervision of a Child Care and Camp Branch Leadership team member, Site Directors work independently at their location, supervise assigned group leaders and volunteers, manage parent and partnership relations, are responsible for the site maintaining all licensing regulations/YMCA policies, and ensuring a high-quality program through implementation of approved activities and routines. In addition to active engagement and interaction with youth and families during program hours the Site Director will have additional administrative duties outside of operating hours.

MINIMUM ENTRY REQUIREMENTS

Education/Experience Requirements:
  1. Minimum age of 18
  2. Must have High School diploma or equivalent
  3. Must have minimum of 6 months job related experience working with school age children, or a minimum of 15 hours academic credit
Knowledge, Skills and Abilities:

The successful employee will demonstrate individual competency in the following areas:
  1. Effective communication, both orally and in writing
  2. Ability to maintain confidentiality and professional integrity
  3. Work collaboratively as a team member as well as independently and lead by example
  4. Effectively respond to questions from employees, directors, parents, and other entities in a timely manner
  5. Must be able to relate to and work with diverse groups of people in a friendly and consistent manner
Physical/Mental Requirements:
  1. Must be able to routinely perform the following moderate physical activities; climb, bend, stoop, kneel, twist, reach with hands, sit, walk, and stand for extended periods of time, lift and/or move up to 75 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear, and have visual acuity
  2. Must possess mental alertness, problem solving and task management skills; ability to make independent and sound decisions in a rapidly changing environment
  3. Must demonstrate a high level of maturity, patience, dependability, sound judgment, and the desire to work with all ages
  4. Must always present a neat and professional appearance
is also responsible for preparing for daily activities, maintenance and compliance of the child files, program record keeping, communication with parents regarding their childcare account.

Job Requirements:
  1. Commitment to the YMCA mission, vision, and values
  2. Must attend New Employee Orientation within 30 days of hire
  3. Complete Pediatric CPR/AED and First Aid, KDHE Health History, Site Orientation, and other mandatory trainings in accordance with Conditions of Employment
  4. Maintain a minimum of 16 hours of KDHE approved training
  5. Learn all emergency procedures and action plans for the branch and or program site
  6. Understand and abide-by all policies and procedures as set forth by the association and per KDHE regulations for School Age Programs (SAP)
  7. Work a schedule that reflects the needs of the program site and department, including occasional weekends and evenings for staff training and team meetings.
JOB RESPONSIBILITIES

Staff Development:
  1. Develop and maintain personal relationships that inspire trust and support positive staff connection to the program, branch, and mission of the YMCA
  1. Hold staff and volunteers accountable for following program procedures and policies
  2. Assist and guide staff to support positive behavior management and staff child relationships
  3. Work individually and as a team to develop staff members, provide on-going feedback and coaching, and maintain documentation of both successes and areas for improvement
  4. Complete end of season reviews for all staff under your direct supervision
  5. Report any issue or concerns immediately to your direct supervisor
  6. Monitor staff timesheets, attendance and ensure all timesheet for your director reports are submitted and approved on-time each pay period
  7. Provide monthly information to your on-site staff regarding Staff Wellness initiatives, Risk Management Policy reviews/information and Staff Wellness initiatives and regularly share information about association and branch priorities and projects.
Program Operations:
  1. Planning, supervising, and implementing quality activity plans according to standards set by KDHE and YMCA
  2. Prepare and post activity calendar, program schedule, food service menus, and staffing schedule monthly, make changes as they arise
  3. Be actively engaged in program activities throughout the session to build relationships with youth and be a role model for staff
  4. Facilitate CACFP/SFSP program for food service as directed; including daily and monthly documentation as required
  5. Maintain accurate roster and communicate with Child Care Accounts any discrepancies as well as changes in children's attendance status
  6. Supervising proper organization, maintenance, and inventory of equipment, supplies and food storage in all areas used by the School Age program
  1. Effectively communicate the mission, vision, and values of the Wichita YMCA.
  2. Check program email and voicemail daily at the beginning and end of each session, monitor and follow up on all communication within 24 hours
  3. Review child files upon receipt to verify KDHE compliance and identify any medical, food or other condition that requires additional information; follow up with parents as needed
  4. Responsible for medication administration, documentation, and maintaining accurate up to date medication forms
  5. Apply program policies and procedures respectfully when responding to staff, parent, and participant situations, concerns, or challenges
  6. Respond quickly and effectively to accidents and incidents while following YMCA and KDHE reporting policies and submitting all required documentation in a timely manner
  7. Coordinate staff supply requests and inventory weekly
  8. Plan, coordinate, and document monthly safety drills
  9. Complete the "KEY/Camp Site Checklist" each month and turn in as required
  10. Other duties as assigned
Fiscal Management:
  1. Maintain clean and organized storage of equipment and materials to prevent loss
  2. Complete and submit monthly mileage and expense report by the 2nd of the following month
  3. Monitor attendance and enrollment to ensure staffing ratios are always met; report fluctuation and staffing needs to your direct supervisor in a timely manner
Strong Community Campaign:
  1. Providing leadership for assigned aspects of Strong Community Campaign, special events and other fund development to ensure fundraising goals are met
  2. Engage and actively participate in annual campaign, including but not limited to solicitation of donations and facilitation of impact tours
Facilities Development:
  1. Maintaining complete familiarity with all risk management procedures and policies.
  2. Maintaining program area and equipment in an orderly, clean, and safe condition; reporting any irregularities to maintenance personnel and Program Director


EFFECT ON END RESULT: Ensuring leadership/guidance is provided and achievement of goals and objectives of the Association and Branch result in high levels of participation, satisfaction and retention of Child Care and Camp participants and employees.

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