Receptionist

3 weeks ago

Tacoma, United States CommonSpirit Health Full time
Overview

In 2020 united in a fierce commitment to deliver the highest quality care and exceptional patient experience Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care including 11 hospitals and nearly 5000 physicians and providers. Together we are empowered to make an even greater impact on the health and well-being of our communities.

Responsibilities

This job is responsible for serving as the receptionist for the Virginia Mason Franciscan Health (VMFH) Executive Offices or an assigned hospital and for providing related general office/administrative support activities for executive management. Job duties are of moderate scope and complexity and are performed within established procedures. An incumbent is engaged in extensive and varied public contact, calling for strong customer service skills. Work requires adaptation to various situations, good communication skills, and the ability to handle multiple tasks simultaneously.

ESSENTIAL JOB FUNCTIONS INCLUDE:
  • Provides reception services for guests, including greeting and directing visitors, answering, screening and routing telephone calls, taking and delivering messages, and providing information to general inquiries from visitors, staff and others.
  • Receives, sorts, date stamps, logs and/or distributes incoming mail to appropriate parties; gathers outgoing mail; prepares mail/packages for overnight/expedited delivery; may pick up and deliver documents and materials; may prepare materials for large mailings and/or group distribution.
  • Performs related general office/administrative support duties such as scheduling appointments and making arrangements on behalf of a VMFH executive, maintaining calendars and expense reports, making travel arrangements, collating/assembling documents, photocopying/faxing correspondence, reports, files and related materials, collecting,
  • Performs clerical projects as assigned by other administrative support staff.
  • Monitors, orders, receives and stocks office supplies; cleans and restocks work areas or other back office locations; monitors department equipment to ensure it is operational; arranges for equipment repairs and maintenance.
  • Performs related duties as required.

Qualifications

One year of related work experience that demonstrates attainment of the requisite job knowledge skills/abilities. Executive office work experience is preferred.

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