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Logistics Coordinator

1 month ago

Kennesaw, United States Heidelberger Druckmaschinen AG Full time

Who are we:

Heidelberg USA is a reliable and highly innovative partner to the printing industry. Our brand has been synonymous with quality and future viability for more than 170 years. This means that we are a company with a long tradition, but at the same time we help define the future trends in our industry thanks to state-of-the-art technologies and innovative business ideas. We are dedicated to our equipment, our technology, our associates, and our customers. Come join the team

Logistics Coordinator

Department: Consumables Logistics

Location: Kennesaw, GA

What we are looking for:

The Logistics Coordinator is critical to ensuring parts and consumables are delivered to meet customer demand by coordinating imports and distribution of parts and consumables directly in support of the Lifecycle Operations Supply Chain (LOSC). Legal requirements mandate special training is required for US Customs and Border Protection (CBP), C-TPAT, social compliance, DOT hazmat regulations, and includes accounting guidelines for purchasing and transportation of goods.

This position ensures full compliance of CBP and DOT requirements. Failure to comply can result in significant costs, including fines, increased networking capital values, and lost time in service and back-office operations. Additionally, with cross training it serves as backup to Life Cycle Supply Chain functions for territories in the United States, Canada, and Mexico in an LOSC America cluster critical to emergency rescue and expediting of parts. New functions critical to the success of subscription and vendor managed inventory require focused resources to ensure program success.

What you will do:

  • Support Parts, Consumables and Service groups for Machine Down customers - working with carriers to expedite shipments. For critical emergencies, be in constant communication with vendors, customers, and all involved parties (external and internal).
  • Monitor movement of expedited shipment from vendor to recipient. Provide US Customs required information to pre-clear shipments and provide updates to parties involved.
  • Must be able to complete all pertinent US Customs documentation, including but not limited to, commercial invoices and bills of lading.
  • Work with US Customs and brokers via email and telephone communication to assist in providing HTS, COO, FCC and FDA paperwork to clear incoming and outgoing shipments on an up to the minute basis based on urgency and just in time delivery requirements.
  • File claims for reimbursement with insurance, warehouse, and transportation providers to recoup as much money as possible for lost or damaged product and/or shipments.
  • Work with third party vendors to compile and manipulate invoicing data from logistics vendors into a summary which can be seamlessly integrated into AP 2.0 for faster and more accurate processing of logistics invoices.
  • Resolve billing issues between vendors and Accounts Payable.
  • Follow up any invoicing issues and discrepancies with vendors and internal departments.
  • Work closely with all consumables warehouses as well as the parts warehouse to ensure that all issues which could potentially create delays are resolved.
  • Work closely with Inventory, Product Management, CSSRs, and warehouses to investigate and resolve potential issues.
  • Provides daily updates to track and trace to be proactive in identifying delays in traffic and intervene as necessary to escalate to resolution.
Skills:
  • Strong computer skills including Word, Excel, Outlook
  • Strong analytical skills
  • Effective written and verbal communication skills with the ability to interact with all levels inside and outside of the organization
  • Ability to analyze complex situations and arrive to sound conclusions
Education and Experience:
  • High School / Equivalent or
  • One year experience in similar position
Benefits:
  • Medical, dental, and vision coverage eligibility from day 1
  • Short- and long-term disability coverage offered
  • 401 (K) plan with employer match
  • Life insurance coverage offered
  • Vacation, Sick and Personal Time Off offered
  • 9 company holidays
  • 4 floating holidays

Travel:
  • This position requires no travel.

Important Message:

Heidelberg is committed to providing equal opportunity and valuing diversity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, religion or belief, national or social or ethnic origin, citizenship status, sex, pregnancy, age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, protected veteran, family medical history or genetic information, family or parental status, or any other status in accordance with the requirements of all applicable federal, state, and local laws.

Compliance:

Must be authorized to work in the USA without sponsorship

We participate in E-Verify

We are a drug free workplace. Selected candidates will undergo background check, drug screening, and MVR if applicable to position

ADA: Heidelberg will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

OSHA: Heidelberg provides a workplace free from serious recognized hazards and complies with standards, rules and regulations issued under the OSH Act. Heidelberg examines workplace conditions to make sure they conform to applicable OSHA standards. Heidelberg ensures employees have and use safe tools and equipment; and properly maintain such equipment.

EEO/AA Statement: Heidelberg is committed to the principle of equal employment opportunity for all employees and applicants for employment, and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Heidelberg are based on business needs, job requirements and individual qualifications, without regard to race, creed, color, religion or belief, national, social or ethnic origin, citizenship status, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, protected veteran, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Heidelberg will not tolerate discrimination or harassment based on any of these characteristics.

Pay Transparency Nondiscrimination Provision: Heidelberg will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information.