Special Events Coordinator

1 month ago

Baton Rouge, United States Franciscan Missionaries of Our Lady Health System Full time
Job Description

The Special Events Coordinator coordinates activities and makes arrangements for the events and experiences organized and hosted by Franciscan Missionaries of Our Lady Health System. The majority of these events are centered around Team Member Engagement or related to our Mission as a faith-based community healthcare system. The Special Events Coordinator has responsibilities across the entire Baton Rouge market.

At Franciscan Missionaries of Our Lady Health System, we offer you much more than just a job in the healthcare industry. We offer career opportunities for people who have a calling to share their gifts and talents as part of our healing ministry. As a Catholic hospital, we are here to create a spirit of healing - and we invite you to join our team today if you would like to be part of that spirit. In addition to competitive salaries and generous benefits, we offer you something special - the chance to do God's work by helping to serve people in need throughout our community, every day.

Responsibilities

  1. Evaluate and select providers of services according to defined vendor guidelines.
  2. Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
  3. Maintain records of event aspects, including financial details.
  4. Review event bills for accuracy and approve payment.
  5. Plan and develop programs, agendas, budgets, and services according to historical precedent and market interest/need.
  6. Consult with stakeholders to determine objectives and requirements for events, such as meetings, conferences, and conventions.
  7. Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
  8. Confer with staff at event site to coordinate details.
  9. Select appropriate vendors when necessary and assure appropriate finance processes are followed.
  10. Direct administrative details, such as financial operations, dissemination of promotional materials, and responses to inquiries.
  11. Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
  12. Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
  13. Conduct post-event evaluations to determine how future events could be improved.
  14. Establish a Team Member Engagement Committee that includes representation from Mission and Marketing
  15. Lead the Team Member Engagement Committee in establishing an annual plan for Team Member Activities throughout the year, focusing on the objectives of enhancing employee engagement, promoting Mission and culture and strengthening health, wellness, and spiritual wholeness among team members.
  16. Collaborate with appropriate functional areas, such as Human Resources and Food and Nutrition Services in implementing planned events.
  17. Incorporate events that support the Mission in a giving or volunteering capacity.
  18. Maintain metrics to evaluate effectiveness of team member offerings.
  19. Operate within the assigned budget for activities.


Qualifications

MINIMUM REQUIREMENTS:

Experience: 3 years previous experience in Event Coordination
Education: Bachelor's Degree required or 4 years of experience in Event Coordination
Knowledge/Skills/Abilities: Candidate must possess initiative, exceptional interpersonal relationship skills, excellent communication skills; good problem solving, critical thinking, organizational and time management skills; and proficiency in Microsoft office.

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