Administrative Specialist, Capital Markets

1 month ago

Austin, United States JLL Full time

Job Summary This position will be responsible for providing support to Producers as well as Production Support in marketing, financing and equity placement of real estate transactions from start to finish. Responsibilities Include Partner with team to help achieve team's production and operational goals Search, add, edit Investor information, and run reports within JLL's CRM Systems Clean up and maintenance of multiple databases, for the purpose of direct marketing and client relationship development Input incoming Confidentiality Agreements for properties into JLL Systems and manage electronic archives Provide support to team in technology applications, i.e., CRM, Salesforce, RCM, Eloqua, PeopleSoft, Outlook, Word, and other company supported programs Provide support with production of property marketing materials (i.e., writing, research, mapping and demographic analysis). Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors Perform clerical duties to include photocopying, mailing, faxing documents, scheduling appointments and coordinating calendars Assist in coordinating new employee set-up, updating bios/resumes for pitches, events, PeopleFinder, etc., and ordering business cards Print and bind various booklets for properties and meetings - valuations, Offering Memorandums, tour books Schedule, set up and clean up meetings, lunches, and corporate events Coordinate, prepare and distribute marketing materials electronically or via mass hard copy mailings Prepare and process expense reports on a regular and timely basis. General day-to-day office management (i.e., printing, IT & AV troubleshooting, manage catering/conference room setup, mail distribution) Assist in the maintenance of project files, including budgets - vendor invoice processing, production schedules, copies and completed work samples. Requirements Bachelor's Degree or commensurate experience preferred Workplace experience, minimum of 2 years in administrative support role required Advanced Microsoft office product knowledge - PowerPoint, Excel, Word, and Outlook Experience with CRM databases preferred (Salesforce) Ability to juggle multiple priorities and achieve recognizable results in very tight timeframes and often on short notice. Qualifications Excellent planning and organizational skills Attention to detail Strong written and verbal communication skills Excellent proofreading skills Proven ability to take initiative and follow through with limited guidance and direction Understanding of and commitment to client services Active learner with a positive attitude who can consistently and creatively enable the team to provide first rate client service - team player Ability to learn and master new skills quickly and independently

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