Coordinator, Finance

2 weeks ago

New York, United States RWS Entertainment Group Full time

As the world's largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global's team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney's The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com

Reporting directly to the VP of Finance, the role of Coordinator, Finance responsibilities include:

Roles and Responsibilities:

  • Assist in processing invoices, ensuring accuracy, proper coding, and approvals using AP automation tools like Bill.com.
  • Support weekly and ad hoc payment runs, ensuring timely and accurate vendor payments.
  • Maintain vendor records and resolve any discrepancies or issues.
  • Support biweekly payroll processing for a diverse workforce, including performers and seasonal employees.
  • Import payroll data into AP software and reconcile discrepancies as needed.
  • Collaborate with the payroll team to onboard new employees and ensure payroll documentation is accurate and complete.
  • Manage the full AR cycle, including invoicing, collections, and reconciliation processes.
  • Generate and send out invoices to customers accurately and promptly.
  • Monitor accounts receivable aging and follow up on overdue accounts to ensure timely payments.
  • Collaborate with project managers to resolve billing discrepancies and customer inquiries promptly.
  • Maintain accurate customer records and ensure compliance with AR policies and procedures.
  • Ensure compliance with company policies, procedures, and regulatory requirements.
  • Provide administrative support to the finance department as needed.
  • Participate in special projects and initiatives to support departmental goals.
Please Note: While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

Qualifications:
  • Bachelor's degree in accounting, Finance, or related field preferred.
  • 0-2 years of experience in Accounts Payable, payroll processing, and Accounts Receivable. (if 0 experience, must have internship experiences completed)
  • Proficiency in accounting software such as NetSuite, and AP automation tools (e.g., Bill.com).
  • Strong Excel skills for data analysis and reporting.
  • Excellent communication skills, both verbal and written.
  • Ability to work independently and in a fast-paced environment.
  • Strong attention to detail with a commitment to accuracy and timelines.
Company Benefits
  • Progressive PTO
  • Health benefits- Medical, Dental, and Vision
  • Paid parental leave
  • 401k
  • Employee Enrichment Programs
  • Summer Fridays
Estimated Start Date: ASAP
Salary: 65,000DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee's individual background, life experiences, knowledge, self-expression and capabilities are a contribution to our culture, as well as our reputation and achievements.
So bring all of who you are, no questions asked.

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