Front Office Associate

3 weeks ago


San Diego, United States CareerBuilder Full time

Front Office Associate
About Human Longevity Inc.
Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome, metabolomics, informatics, computing, and cell therapy technologies, HLI is building the worlds most comprehensive knowledge base of human genotypes and phenotypes as a basis for a variety of opportunities to help solve aging related disease and human biological decline.
Clients have access to state of the art physiologically quantitative clinical and behavioral testing that includes whole body MRI, 4D echocardiography, advanced biometric analysis, and wireless digital monitoring that will serve as the basis of a truly personalized approach to health

and longevity care.

We are committed to revolutionizing human health and the practice of medicine.
Purpose of Job
The Human Longevity Front Office Associate is a client facing position, ensuring efficient office operations and client satisfaction. The primary duty of this position is to support the scheduling of client appointments, coordinate client visits, order and deliver meals, as well as provide administrative support to the Medical team.
Tasks and Responsibilities

Greet clients upon initial entry to the Clinic and immediately set a Best-In-Class experience.
Route incoming calls promptly and efficiently record messages to ensure optimal communication within the team.
Support client results reviews and any additional follow-up for the Medical team, to include the compiling and printing of client documents/reports.
Coordinate tours of the Clinic and manage office supplies.
Coordinate meetings with internal and external clients and groups, which may include organizing meeting logistics (availability of attendees, meeting rooms and equipment, WebEx online video conferencing, and catering, as required)
Establish, update and maintain departmental files, client records and documents (paper and electronic)
Uphold patient confidentiality and protect operations by following HIPAA practices
Provide other administrative support to the team as assigned
Minimum Qualifications (Must have)

High School diploma or equivalent
Experience in client-facing environments
Exceptional verbal and written communication skills with ability to adapt quickly
Strong organizational and multi-tasking skills
Demonstrated ability to work in confidential environments and operate with the utmost discretion
Resourceful problem solver with careful attention to detail and consistent follow-through
Ability to work independently and prioritize objectives throughout day in fast-paced environment
Ability to work well with teams in an open environment
Able to work 8-hour shifts between 7:00 am to 6:00 pm

Preferred Qualifications

Bachelors degree
Experience in biotechnology, pharmaceutical or healthcare settings
Experience with Allscripts and/or Outlook
Familiarity with HIPAA compliance requirements

Working Conditions

Open clinical environment
Prolonged periods of sitting, standing, bending and kneeling
Must be able to lift and transport at least 25 pounds

Human Longevity, Inc. is an equal opportunity employer
DISCLAIMER: The information on this description has been designed to indicate the general nature and level of work. It is not designed to be interpreted as a comprehensive inventory of all duties and responsibilities of an employee to this job.

#J-18808-Ljbffr



  • San Diego, United States Human Longevity, Inc Full time

    Front Office Associate About Human Longevity Inc. Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome,...


  • San Diego, United States Human Longevity Full time

    Front Office Associate About Human Longevity Inc. Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome, metabolomics,...


  • San Diego, United States Human Longevity Full time

    Front Office Associate About Human Longevity Inc. Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine. Using advances in genomic sequencing, the human microbiome, metabolomics,...


  • San Diego, United States Human Longevity, Inc. Full time

    Job DescriptionJob DescriptionFront Office AssociateAbout Human Longevity Inc.Human Longevity, Inc. (HLI), is a privately held human health information technology and health care company founded by pioneers in the fields of genomics and stem cell therapy to revolutionize human health and the practice of medicine.  Using advances in genomic sequencing, the...


  • San Diego, United States Hyatt Regency La Jolla Full time

    Summary Join our team at Hyatt Regency La Jolla at Aventine, where you'll be immersed in the vibrant atmosphere of San Diego's stunning beach locale. Newly redesigned spaces, inspired by the natural beauty and coastal vibe of La Jolla Cove, will have you feeling energized every day. The hotel’s location allows guests to explore the shoreline or indulge in...

  • Front Office II

    3 weeks ago


    San Diego, United States The Dentistry Collective Full time

    About Us: Do you have the drive and passion to help others improve their oral health in the way that we do at The Dentistry Collective? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit. We are seeking a Front Office Coordinator to collaborate with our team to improve our...


  • San Diego, California, United States Front Row Full time

    MUST LOVE BEAUTY!   Front Row is a leading 360 full-service digital marketing group specializing in the beauty industry. Please visit and our Instagram page to get a sense of the work we do and who we are!   If you have a passion for beauty and everything digital, we are looking for you! You will have the opportunity to work in a fast-paced,...


  • San Diego, United States RealManage Full time

    Overview How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager...


  • San Diego, United States RealManage Full time

    Overview How would you like to work for a technology-based HOA management company that is growing rapidly, offers opportunities to advance your career, and has a company culture that truly supports its team members? We are a company that understands and appreciates your professionalism and hard work. We are a company that provides support with a Manager...


  • San Diego, United States RealManage Full time

    Provide dependable day-to-day customer service for clients by answering phones and greeting visitors. Provide support to the office staff by accomplishing the following tasks. Great entry-level opportunity! Responsibilities: Cover the front desk duri Office Coordinator, Office Manager, Coordinator, Property Management, Business Services, Office


  • San Francisco, California, United States Front Full time

    At Front, we're redefining work communications and collaboration with our shared inbox for teams. Front brings all of your communication channels (email, Facebook, Twitter, Twilio SMS, live chat etc.) into one place, so you can triage and assign messages, have internal conversations around them, and even sync work across other apps you use from Salesforce to...


  • San Diego, United States FARNAZ FARID DMD INC Full time

    Job DescriptionJob Descriptionneed a floater who has experience with dental sterilization and is comfortable with front office answering phones. Please send resume.

  • Front Office Manager

    3 weeks ago


    San Diego, United States Remington Hotels Full time

    Job Description What you will be doing Anticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel. Ensure proper staffing levels of front office associates, including...

  • Front Office Agent

    3 weeks ago


    San Diego, United States Hyatt Regency La Jolla Full time

    Summary Join our team at Hyatt Regency La Jolla at Aventine, where you'll be immersed in the vibrant atmosphere of San Diego's stunning beach locale. Newly redesigned spaces, inspired by the natural beauty and coastal vibe of La Jolla Cove, will have you feeling energized every day. The hotel’s location allows guests to explore the shoreline or indulge in...

  • Front Office Manager

    2 weeks ago


    San Diego, United States Remington Full time

    Job DescriptionWhat you will be doingAnticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel.Ensure proper staffing levels of front office associates, including interviewing, hiring,...

  • Front Office II

    4 weeks ago


    San Diego, California, United States The Dentistry Collective Full time

    About Us: Do you have the drive and passion to help others improve their oral health in the way that we do at The Dentistry Collective? As a Front Office Coordinator, you will deliver best-in-class patient care and focus on putting every patient first, every visit.   We are seeking a Front Office Coordinator to collaborate with our team to improve our...

  • Front Desk Agent

    2 weeks ago


    San Diego, United States Omni Hotels Full time

    Location San Diego Hotel With miles of sandy beaches and a year-round average 70-degree temperature, there is no better place to live and work than sunny San Diego! Within this seaside paradise lies the newly renovated, four-star, Omni San Diego Hotel; a place dedicated to providing a superior experience for both associates and guests. Omni San Diego's...

  • Front office

    2 weeks ago


    San Francisco, United States Mayday Dental Staffing Full time

    Job DescriptionPermanent position for Front office in SF general dentistry. Hours are Mon-Friday 745-5. Office uses MacPractice and willing to teach the system. Bart accessible. Offers med reimbursement, 401k, sick pay. Text yes for job 999.We are a thriving dental practice and are seeking a FRONT OFFICE ADMIN / OFFICE MANAGER to join our established and...

  • Front Office Host

    1 week ago


    San Antonio, United States Hyatt Full time

    Front Office associates are responsible for the guest registration process and communication of hotel services and promotions. This highly visible role gives opportunity for casual conversation and has a direct impact on creating the guest experience.   Other duties may include processing forms of payment and responding to guest inquires.  You'll be the...

  • Front Office Host

    2 days ago


    San Antonio, United States Hyatt Full time

    Front Office associates are responsible for the guest registration process and communication of hotel services and promotions. This highly visible role gives opportunity for casual conversation and has a direct impact on creating the guest experience.   Other duties may include processing forms of payment and responding to guest inquires.  You'll be the...