Staffing Coordinator, Full-Time, Evenings

3 weeks ago

Harvey, United States The University of Chicago Medicine Ingalls Memorial Full time

Job Description:

Be a part of a world-class academic healthcare system at UChicago Medicine, Ingalls Memorial Hospital as a Staffing Coordinator at our Harvey, Illinois location.

As a Staffing Coordinator under the direction of the Director of Patient Care Services and/or Manager of Staffing Resources, the staffing coordinator is responsible for the daily duties inherent in the Central Staffing office including all clerical functions, receptionist and staff duties in support of the inpatient nursing units scheduling efforts to ensure safe, adequate, cost-effective staffing, while maintaining up-to-date and accurate computerized scheduling system. The Staffing Coordinator is an expert resource to managers and staff related to the functionality of the electronic staffing system.

Essential Job Functions

  • Appropriately allocates staff, following union and time sensitive requirements.
  • Monitors and reports on SRO performance to include but not limited to managing daily improvement, auditing of agency timecards, sick logs, and staffing updates.
  • Serves as MSP (Temp Agency) liaison to ensure timely and appropriate levels of use.
  • Approves agency time and attendance.
  • Communicates staffing concerns, updates, changes, and issues following the agreed upon Staffing Coordinator standard work.
  • Follows agreed upon Staffing Coordinator standard work and participates in managing for daily improvement.
  • Facilitates problem resolution for staff and leadership.
  • Reviews issues and works towards a solution.

Required Qualifications

  • High School Diploma or equivalent
  • Strong customer service, organizational, written communication, and problem-solving abilities.
  • Proficiency needed in Microsoft Word and Excel.
  • Excellent interpersonal skills required due to extensive interaction with various internal departments, external vendors, staff, and leadership at all levels. Able to foster a positive working environment.
  • Demonstrated ability to exercise judgment, make independent decisions and assume responsibility.
  • Demonstrate ability to learn new systems and office equipment.
  • Demonstrate ability to handle large volumes of work expeditiously, meet deadlines, and work under pressure.
  • Must have a professional demeanor, be able to work independently as well as part of an effective team and take initiative in following all tasks to completion.

Preferred Qualifications

  • Bachelor's degree in a health-care related field.
  • One to two years staffing experience and two to three years progressively responsible administrative experience in an academic or hospital environment.
  • Familiarity with scheduling and acuity Information Systems.
  • Knowledge or familiarity of medical terminology.

Position Details

  • Job Type/FTE: Full-time, 1.0 FTE
  • Shift: Evening (8 hr. shift)
  • Unit/Department: Administrative Coordinators
  • CBA Code: Non-Union

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