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Part-Time Administrative Assistant

2 months ago

Sun Prairie, United States The QTI Group Full time
Summary:

The QTI Group has partnered with a not-for-profit company in Sun Prairie who is seeking a temporary part-time Administrative Assistant to join their team. If you enjoy a variety of administrative duties involving coordination and registration for training and conferences, this job is a great match for you

Responsibilities:
  • Facilitating registration for training and conferences.
  • Making travel arrangements.
  • Processing contracts.
  • Preparing and submitting expense reports.
  • Coordination of onsite and offsite events.
  • Administrative tasks relevant to the coordination and execution of awards programs, member experience projects, educational webinars, and Joint Action Leadership Certificate Program.
  • Maintenance databases.
  • Coordinate set up and clean up for department meetings and other events.
  • Reserve conference room or event space.
  • Send calendar appointments.
  • Complete meeting checklists and coordinate catering orders.
  • Greet guests onsite and assist with any needs that arise before, during, or after meetings and events.
  • Coordinate departmental supply orders and special purchases.
Qualifications:
  • 1-2 years of administrative assistant experience in an office setting.
  • Demonstrate outstanding time management skills, with proven ability to multi-task, accomplishing numerous tasks and changing priorities in an effective and timely manner.
  • Communicate effectively both verbally and in writing.
  • Work independently as well as collaboratively.
  • Apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
  • Be highly organized and efficient.
  • Microsoft Office, Adobe Acrobat, internet, windows-based software, and graphics packages as required.

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