Pre-Sale Coordinator, Wine

2 weeks ago


New York, United States Sotheby's Full time

To own the administration of sales and work with the Head of Auction Sales to ensure that Wine sales are administered in accordance with company policy, reinforcing the need to provide exemplary client service.

RESPONSIBILITIES

Responsible for the daily general administration of the Wine department

Responsible for pre- and post-sale auction administration including estimates, proposal document preparation and data entry

Provides consignors with both pre- and post-sale information concerning their consignments and the relevant documentation

Ensure all auction contracts are distributed, agreed and signed by all parties before the sale

Responsible for all House Property, canceled sales, re-offers by consignors and purchase orders

Maintains all auction sale files (consignor, pre- and post-sale packages, etc.)

Maintain, organize and clean directories on main department drive

Coordinate auction sale settlement

Manage photo requests and liaise with warehouse and clients

Help prepare and set-up the saleroom for live auctions

Assist with property inspection for at the warehouse and on-site at client’s premises, as needed

Assist with organizing events, including liaising with venues, coordinating menus and guest lists

Assist with other department projects or initiatives, as needed

IDEAL EXPERIENCE & COMPETENCIES

Bachelor’s Degree

Previous administrative or wine industry experience preferred

Knowledge and Interest in wine preferred

Good communication and client service skills

Excellent organizational skills including ability to multi-task and prioritize

High level of attention to detail

Good working knowledge of Microsoft Office particularly Word, Excel, Outlook

Good working knowledge of Sotheby’s System’s: SAP, CLIENT, CAT, Valuation

The target base salary for this position is $50,000 plus OT. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.

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