Pre-Sale Coordinator, Wine
2 weeks ago
To own the administration of sales and work with the Head of Auction Sales to ensure that Wine sales are administered in accordance with company policy, reinforcing the need to provide exemplary client service.
RESPONSIBILITIES
Responsible for the daily general administration of the Wine department
Responsible for pre- and post-sale auction administration including estimates, proposal document preparation and data entry
Provides consignors with both pre- and post-sale information concerning their consignments and the relevant documentation
Ensure all auction contracts are distributed, agreed and signed by all parties before the sale
Responsible for all House Property, canceled sales, re-offers by consignors and purchase orders
Maintains all auction sale files (consignor, pre- and post-sale packages, etc.)
Maintain, organize and clean directories on main department drive
Coordinate auction sale settlement
Manage photo requests and liaise with warehouse and clients
Help prepare and set-up the saleroom for live auctions
Assist with property inspection for at the warehouse and on-site at client’s premises, as needed
Assist with organizing events, including liaising with venues, coordinating menus and guest lists
Assist with other department projects or initiatives, as needed
IDEAL EXPERIENCE & COMPETENCIES
Bachelor’s Degree
Previous administrative or wine industry experience preferred
Knowledge and Interest in wine preferred
Good communication and client service skills
Excellent organizational skills including ability to multi-task and prioritize
High level of attention to detail
Good working knowledge of Microsoft Office particularly Word, Excel, Outlook
Good working knowledge of Sotheby’s System’s: SAP, CLIENT, CAT, Valuation
The target base salary for this position is $50,000 plus OT. In addition to base salary successful candidates are eligible to receive a discretionary bonus, as well as a competitive benefits package. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered.
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