Sale Coordinator

3 weeks ago

New York, United States Bonhams Full time

**About Bonhams**

Bonhams is a global auction house with an 18th century heritage poised for transformative change. Our global operations are based in London, Paris, New York, Los Angeles and Hong Kong where we sell in over 60 categories, including motor cars, paintings, jewelry, and entertainment memorabilia.

Our employees are passionate about their work, and we pride ourselves on a bespoke approach that aims to make every client feel important. It is an exciting time for our business and our global leadership team of art world professionals are now ready to for a People focused team to help them develop their talent strategy, strengthen our people brand globally, build organizational capability and drive process improvement.

Bonhams is an Equal Opportunity Employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

**About the Role**

The Sale Coordinator is an integral role in the expert department, supporting the Specialists in the successful delivery of auctions as well as the day to day running of the department.

**What you will be doing**
- You will be one of the department’s experienced user of Auctioneer 3, Bonhams’ bespoke Auction Management System and primary business tool.
- You will be responsible for managing clients and their property throughout the sale cycle including receipting property into A3, generating and issuing consignment contracts, requesting and uploading client details and payment management, pre-and post-sale inventory management and coordination, and work with additional sale coordinators.
- You will be a contact for a range of external stakeholders ranging from our clients to restorers and suppliers, escalating to your Specialists when required.
- You will help co-ordinate the movement of property throughout the sale cycle, working with regional offices, Shipping, Operations & Photography to ensure efficient and compliant stock transfer.
- You will work with Client Services, Operations and Shipping to support clients with after sale enquiries, including the resolution of payments and arranging shipping quotes for both purchased and unsold lots.
- Liaison with specialists to ensure prompt advice and service to our customers and complete initial research to develop specialist knowledge across the field, including work with various platforms such as valuations, proposals, valuation tools and prepare reports.
- You will support your Department with preparing condition reports and condition photography as needed.
- Support Global Head on high level pitch materials and other duties as directed.
- As an important part of the Department, you will also support on many day to day auction and private sale activities and ensure the Department has all it needs to run smoothly and effectively. Tasks will include responding to client enquiries pre and post sale, phone bidding, clerking and event management.

In addition to the tasks and responsibilities listed, you may be required to perform other duties as assigned by your Manager. This is an in-person position and the expectation is to be in the office for all working hours.

**Key Skills & Attributes**
- Strong time management and organisational ability
- Excellent people skills and communication in all modes with both internal and external stakeholders
- Ability to manage workflow and priorities in a fast-moving environment
- A flexible approach and a willingness to support Departments and teams outside of your core responsibilities
- 1-2 years in an administrative position (not necessarily from an auction background)
- Bachelor’s degree in art, art history, museum studies, information sciences, or related discipline
- Outstanding people skills and ability to grow and establish relationships with others
- Be comfortable in a public facing role, past presentation experience is a plus
- Solid administrative and time management skills and proficiency in Outlook/Word platforms
- Affinity for discretion and confidentiality
- Foreign language skills are a plus

**What We Offer**

In addition to an active and progressive work environment, Bonhams offers a competitive benefits package to encourage work/life balance, including:

- Shortened work week: Standard workday is 7.5 hours and work week is 37.5 hours
- Excellent medical, dental and vision insurance - HMO, EPO, PPO with FSA and HSA
- 20 days paid time off (PTO)
- 12 paid holidays and holiday break from Christmas to New Years Day
- 16 weeks fully paid parental leave and flexible work arrangements
- 401(k) retirement plan with company contribution
- Life insurance with AD & D
- Short
- and long-term disability
- Paid cellphone and data service
- Tuition reimbursement
- Commuter benefits (transit and parking)
- Employee assistance program (EAP)
- Professional development: free online training and expansive content library
- Onboarding buddy: 90 da

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