Business Manager

2 weeks ago

Murfreesboro, United States Mutual Materials CO Full time

Job Type

Full-time

Description

St. Rose of Lima in Murfreesboro, Tennessee seeks qualified candidates for Business Manager. Reporting to the Pastor, the Business Manager is responsible for the supervision and management of financial and accounting functions, administrative functions, the related processes and systems for the Parish and School. Requires significant interaction with the Pastor and various vendors and parish advisory councils. This is a regular, full-time position (37.5 hours).

Requirements

QUALIFICATIONS/RESPONSIBILITIES

FINANCIAL MANAGEMENT

•Manages Finance Staff, including Accounts Payable and Accounts Receivable.

•Is responsible for proper internal financial controls, supporting documentation/records retention, accuracy of data, and the integrity of the church's financial statements.

•Manages bookkeeping functions including, but not limited to: payables and receivables, operations of the PDS general ledger, including but not limited to the accounting of restricted income sources, recording of interest income, and depreciation.

•Ensures that the parish's obligations are always paid on time and purchases are free of sales tax.

•Maintains an accurate schedule of fixed and moveable assets and facilitates an annual taking of "inventory".

•Oversees the timely count, deposit, and recording of the Sunday collection and office deposits.

•Records and reconciles all receipts to the GL and helps maintain the donor database in PushPay/CCB.

•Prepares a monthly bank reconciliation of the Pinnacle business checking accounts on a timely basis for approval by the finance council and pastor.

•Reconciles all CCIL deposits to their general ledger balances each month after the posting of interest income and other income.

•Prepares an annual budget of income and expenses for the parish, which is compared to actuals each quarter and presented to the finance council.

•Prepares and presents monthly financial statements as required for review by the finance council.

•Oversees the security of parish operational and financial records, documents.

•Ensures that all federal, state, and local tax laws are followed, including but not limited to security over the parish's tax exemption forms, securing of W-9s, W-4s, vendor certificates of insurance as well as year-end filings of W-2s, 1099s, and ACA compliance forms.

•Shared responsibility for semi-monthly payment of salaries/wages and benefits and changes to employee files in Paylocity.

•Ensures compliance with all diocesan financial directives and recommendations and supports periodic internal audits/reviews.

•Reviews and processes parishioner requests for Catholic school subsidies.

•Prepares annual diocesan assessments calculation form for finance council approval and submission to the diocese.

•Advises the pastor on cash flow matters and investment in CCIL deposits.

FACILITIES MANAGEMENT

•Supports church/rectory repairs, renovations, and projects by managing contracts in accordance with policies of the Diocese and the Catholic Mutual Insurance Co, if applicable.

•Acts as risk manager and point of contact with the Catholic Mutual Ins. Co.

•Handles lease agreements/rental contracts.

•Supports contracting and payment of outside security as needed.

PERSONNEL MANAGEMENT

•Supports Diocesan HR staff on various items, including adding/removing employees from payroll, benefits, annual open enrollment, and other miscellaneous items.

•Safeguards confidential permanent files for all employees in Paylocity and in hard copy.

•Oversees implementation of the guidelines and policies for money counters, collection money bag handlers, and other volunteers in the business office.

•Processes and pays pastor stipends through Paylocity in a timely manner.

•Manages data for pass-through collections and payments to third parties (usually the Diocese).

COMMUNICATION/GENERAL

•Serves on the committee for the annual report and prepares necessary financial data for publishing.

•Provides supporting documentation and any other information to the pastor and administrative assistant to substantiate parish expenditures.

•Communicates to the pastor (and Finance Council, as appropriate) any financial concerns as soon as they become apparent.

•Attends and participates in all staff meetings, finance council meetings, and diocesan meetings and training as needed, representing the parish and pastor.

•Monitors short-term financial trends. Creates and communicates data analysis on income and expenses to the pastor and the finance council.

•Is responsible for securing confidential church documents and parishioner data within and outside the church office. Adheres to proper internet and cyber security practices; shreds discarded reports and documents in a cross-cut shredder.

COMPETENCIES AND EDUCATION

•Bachelor's degree in Finance, Business Management or Accounting with at least 5 years' experience in these or similar fields.

•Understands and supports the mission and purpose of the Catholic church and parish.

•Is knowledgeable of the principles of accounting and finance.

•Is knowledgeable of safety and security issues and matters of loss prevention.

•Is knowledgeable of personnel issues, including policies, procedures, selection, benefits, federal, state, and local laws, employee motivation, team building, etc.

•Is knowledgeable of parish policy and guidelines in relationship to diocesan policy and procedure.

•Is competent in written & oral communications, Microsoft Suite, Google Suite, PDS ledger, and Paylocity.

•Displays a positive attitude toward other co-workers, volunteers, and parishioners, at all times.

•Spanish language skills preferred.

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