Document Control Manager
3 weeks ago
ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 45,500 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.
The Document Control Manager oversees document and record control operations, policies, and procedures for the secure management and access of project information. Establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, transparency, and version control. Establishes a framework for identifying, collecting, distributing, and filing controlled documents for the project. This involves maintaining document control procedures and developing control tools, work instructions, and templates.
ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 45,500 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
Acciona offers a competitive salary, relocation assistance where relocation is required and approved, 401(k) retirement plan, medical, dental, vision, life, short and long-term disability benefits, tuition reimbursement, paid time off, and more.
The Document Control Manager oversees document and record control operations, policies, and procedures for the secure management and access of project information. Establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents. Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, transparency, and version control. Establishes a framework for identifying, collecting, distributing, and filing controlled documents for the project. This involves maintaining document control procedures and developing control tools, work instructions, and templates.
Job Description
Responsibilities
• Develop, update, and maintain project document control plan and procedures for effective document lifecycle management
• Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices.
• Develop and maintain document numbering and file naming system and procedures.
• Quality checking, registering, classifying, tracking and transmitting of project document deliverables
• Manage and automate review process workflows
• Ensure consistent use of the EDMS across all functional departments on the project
• Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables.
• Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables.
• Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required.
• Manage subordinate staff in the day-to-day performance of their jobs.
• Comply with all health and safety procedures as required by the project and law requirements.
• Quality check all documents for conformance to plans, EDMS requirements.
• Follow-up on deficiency lists and assist with scheduling and coordinating sub-trades.
• Provide scheduled, structured training for all users of the EDMS, both internally and externally
• Coordinate with clients and other stakeholders to resolve document control issues to obtain final approval/ensure smooth operation of all functions.
• Offer input towards continuous system improvement
• Identify risks and participates in the preparation of risk reports if required
Essential Functions
• Confer with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Ensure that document control process follows the implemented health and safety rules.
Knowledge, Skills, and Abilities
• Excellent people and leadership skills.
• Excellent problem solving and analysis.
• Excellent oral and written communication and presentation skills in English, and the ability to collaborate in a multicultural, multinational team environment.
• Excellent knowledge of Technical Documentation (Specifications, drawings, design analysis, quality manuals, software, external standards, validation protocols, department procedures and work instructions, etc).
Required Skills and Competencies
• Bachelor’s Degree or equivalent technical degree or equivalent experience
• 5+ years related management experience.
• Experience with rolling out an EDMS such as ACONEX or THINKPROJECT is an asset.
ACCIONA has been given the Top Employer 2022 & 2023 certification in US, as well as the Top Employers North America 2022 & 2023 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.
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