Human Resources Assistant
2 weeks ago
The Human Resources Assistant will be responsible for personnel records, assisting employees with questions related to HR matters, and assist the HR Team with projects.
Primary Responsibilities:
Recruiting/Onboarding
- Assist in the recruitment process. May attend job fairs.
- Conduct initial phone screening of applicants and perform follow-up phone calls
- Coordinate subsequent interviews with appropriate hiring managers
- Assist with new hire data entry related to recruitment and onboarding tracking
- Assist with employee events (i.e., recruitment, recognition, benefits open enrollment, etc.)
- Member of the Culture Committee
- Complete Verification of Employment requests.
- Track and collect current required employee licenses, certifications, or other mandatory documents.
- Provide manager with a monthly report on expired documents.
- Schedule and coordinate CPR training sessions.
- Process updates in the HRIS as needed.
- Maintain employee files (both physical and digital).
- Consolidate exited employee's files and move to the appropriate location.
- Format Department Manual Procedures and Processes.
- Be backup for front desk and phone coverage as needed.
- Provide a weekly update of HR related info to be included in the What's Hot This Week email.
- Maintain Navian Office PowerPoint to include new hires, recognition, and office updates
- Assist with mailing projects (403b rollovers, correction of address inquiries, etc.)
- Perform a variety of administrative support tasks such as composing confidential correspondence and resolutions, preparation of spreadsheets, and data entry
- Explains company policies, and state and federal laws and regulations
- Works harmoniously with a broad range of staff, volunteers, and the community as a representative of Navian Hawaii
- Performs all other duties as assigned.
- Excellent communication and interpersonal skills
- Expertise in written and oral communication.
- Demonstrates good judgment in seeking and accepting guidance, facilitates clear and honest communication with other team members.
- Exhibit a high level of confidentiality in all areas of the role.
- Consistently demonstrates ethical conduct and judgment that is in harmony with the mission and values of Navian Hawaii
- High School equivalent required. Associate degree in Human Resources or Accounting preferred.
- Demonstrated regulatory knowledge in EEO areas.
- Two (2) years' experience in payroll administration preferred.
- Knowledge of state and federal laws to include but not limited to FMLA, HFLL, ADA, EEOC, OSHA.
- Intermediate computer skills, efficient with Microsoft Office applications. (Word, Excel, PowerPoint).
- Must have knowledge and ability to create, navigate, and update spreadsheets.
- Aptitude in problem-solving and critical thinking.
- Work as a team with a result driven approach.
- Ability to provide a high level of customer service to internal and external customers.
- Consistent M-F schedule so weekends belong to you
- Team-oriented, locally run nonprofit where every voice is heard
- Competitive pay with an excellent benefits package
- Flexible organization that supports positive work/life balance
- A legally compliant background check
- Drug Screen & Physical Exam
- Navian Hawaii has also adopted a policy requiring all associates to be fully vaccinated against COVID-19, subject to limited exemptions based on medical conditions or sincerely held religious beliefs.
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