Office Manager, Henderson Senior Community Center

1 month ago

Las Vegas, United States SCAN Full time
About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation's leading not-for-profit Medicare Advantage plans, serving more than 285,000 members in California, Arizona, Nevada, and Texas. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn; Facebook; and Twitter.

The Job

The Office Manager (internally known as Receptionist) functions as the Department's initial point of contact for the Henderson Senior Community Center. The Office Manager also contributes to the daily operations of all programs by providing office and clerical support onsite in coordination with the Corporate Facilities Management department.

You Will

Is the primary office key holder. Responsible to open the office and close the office. Coordinate the locking of the office daily per required stated office hours.

Cordially greets all visitors and communicating with guests and staff to ensure a positive experience, advising appropriate employees of visitors, and directs all requests as necessary.

Promptly answers all calls; screens and routes calls to appropriate person/department. Manages all incoming and outgoing mail and distributes incoming faxes.

Maintains an ongoing list of local vendors and contact information for needed onsite support. Coordinates with corporate facilities for all onsite work or vendor repairs as needed. Assist with invoicing and billing of onsite work and vendors.

Assists in keeping the reception visitor area organized and presentable. Maintains onsite supplies and inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Monitors office equipment including copy and fax machines, printers, and shredders and advises Facilities or IT for support.

Maintains employee information and monitoring plan, including tracking and coordinating of new employees, emergency contact lists. Assists Facilities in creating and maintaining written office policies, procedures and desktops. Coordinates assistance from Facilities and IT when needed.

Greets and registers visitors, informs employees of the visitor's arrival, and directs visitors to appropriate meeting room. Answers and transfers phone calls, or relays messages. Collects and distributes mail. Schedules meetings or interviews, and arranges for conference rooms or makes other logistical arrangements as required. May perform occasional clerical duties, such as data entry, filing, or photocopying.

Actively support the achievement of SCAN's Vision and Goals.

Other duties as assigned.

Your Qualifications/Competencies/Skills/Abilities

High School Diploma or equivalent experience

3 years of Office Manager/Receptionist experience

Technical expertise - Basic technical skills for functional area

Problem Solving - Basic problem-solving skills

Communication - Excellent communication, both verbal and written, and interpersonal skills

Ability to build successful relationships with a variety of people.

Ability to take initiative, work independently, and as a member of a team.

Strong organizational skills, and the ability to multi-task and be flexible.

Proficient in MS Office.

Ability to work as part of a team. Oral communication skills. Customer service skills. Ability to meet deadlines. Clerical skills. Ability to understand and follow directions.

What's in it for you?
  • Base Pay Range: $20.14 to $32.21 per hour
  • Work Mode: Onsite (Henderson Senior Community Center located at 1000 N. Green Valley Parkway #720, Henderson, NV 89074)
  • An annual employee bonus program
  • Robust Wellness Program
  • Generous paid-time-off (PTO) along with 11 paid holidays per year, 1 floating holiday, birthday off, and 2 volunteer days
  • Excellent 401(k) Retirement Saving Plan with employer match
  • Robust employee recognition program
  • Tuition reimbursement
  • An opportunity to become part of a team that makes a difference to our members and our community every day

We're always looking for talented people to join our teamQualified applicants are encouraged to apply now

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.

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#LI-Onsite

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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