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Operations Assistant

3 months ago

West Valley City, United States Kesta IT Full time
Join Our Dynamic Remote Team as an Operations Assistant

Are you ready to bring your creativity to a dynamic remote team? We're seeking a contract to perm Operations Assistant who loves numbers and thrives on supporting others.

If you're looking for a role that blends financial acumen with organizational and creative communication skills, keep reading

At K?STA I.T., culture is our number one priority. Even if you lack some of the skills below but are a perfect cultural fit, we want to hear from you. This is an opportunity to grow and learn with us We're not just looking to fill a (virtual) seat; we want someone who will make a real difference in our small but mighty team.

Responsibilities:

Administrative Excellence 60-70%:
  • Coordinate meetings, draft communications, and ensure smooth operations.
  • Manage our government accounts by posting jobs internally and submitting candidates through their portal
  • Assist with new hire and off-boarding paperwork
  • Create and distribute business intelligence reports for our sales, delivery support and executive team.
  • Ad hoc tasks as needed.
Social Media Savvy 20-30%:
  • Collaborate with our marketing & executive team to craft engaging social media content consistent with future branding.
  • Post, interact with followers, and help our brand shine online
  • Video and Audio Editing (Optional Adventure):
  • Ready to edit cool videos? Learn to use social media editing tools to create captivating visuals.
  • Assist with editing and publishing our upcoming podcast to Spotify, Apple and other distribution platforms.


Financial Wizardry 10-20%
  • Dive into invoice management using Bill.com like a pro
  • Sync our front office systems with back-office accounting.
  • Assist in client and spend tracking and resolve billing discrepancies with finesse.
  • Assist with expense tracking and financial documentation, ensuring everything adds up perfectly.
  • Create AP/AR business intelligence reporting.
Qualifications and Skills:

Financial Prowess:
  • 2-3 years of experience: Ideal for someone who has honed their invoice management skills and is ready to take on new challenges.
  • Intermediate at Excel
  • Proficiency with bill.com or similar invoicing platforms.
  • Familiarity with basic accounting principles and financial reporting.
Administrative Superpowers:
  • You're a wordsmith who can get the point across with clarity and flair. Whether it's chatting with colleagues or emailing clients, you make communication look easy.
  • You listen like a pro and always know just what to say (or not to say).
  • Your attention to detail is legendary - nothing escapes your eagle eyes
  • You tackle challenges head-on with your analytical superpowers, turning problems into solutions.
  • Resourceful and inventive, you can MacGyver your way out of any sticky situation.
  • Change is your middle name You roll with the punches and adapt to new situations faster than a chameleon.
  • You're open to fresh ideas and aren't afraid to think outside the box.
  • Self-motivated and driven, you don't wait around for instructions - you make things happen
  • You anticipate needs and address them before they become issues.
  • You own your actions and their outcomes - accountability is your mantra.
Bonus Points

Creative Flair:
  • Previous experience in social media management and content creation.
  • Passion for storytelling and engaging audiences through digital platforms.
  • We're willing to train the right cultural fit If you're enthusiastic, detail-oriented, and eager to learn, we'll provide the support you need.
Location: We're a fully remote team, however we are looking for someone based in Salt Lake City, USA (Occasional travel may be required.)

Our "Work from anywhere" policies remain under continuous evaluation, and we reserve the right to extend, modify, or eliminate this option at its sole discretion based on results, effectiveness, need or other contributing factors.

Available Benefits:
  • Medical Benefits
  • Dental
  • PTO
  • Holiday Pay & Floating Holiday
  • VTO
  • 401K
  • Charitable Match