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Document Control Specialist

3 months ago

Cambridge, United States Philips North America Full time

Job TitleDocument Control Specialist

Job Description

Looking at the challenges the world is facing today Philips purpose has never been more relevant. So, whatever your role, if you share our passion for helping others, youll be working towards creating a better and fairer future for all.

In this role you have the opportunity to

Interact with global cross-functional teams to coordinate, execute and maintain Quality System processes according to approved procedures. Support Document Control and Quality Management System projects.

Your role:

  • Establishing and providing document control support to authors and process owners in defining and producing lean Quality System documents and records
  • Ensuring and providing direction regarding proper quality of the content of documentation and records
  • Establishing and managing proper document review processes
  • Ensuring availability and publishing of controlled documents
  • Establishing, monitoring, and responding to metrics on the efficacy and efficiency of the document management system and its ability to support the business
  • Collecting and maintaining documents and records of the latest revision level
  • Timely distribution of latest revision level documents and records to appropriate users and ensuring that obsolete documentation is removed from distribution and publication
  • Maintaining the document management system and ensuring fast retrieval of documents and records
  • Controlling issuance of document numbers, including maintenance of proper document registers
  • Ensuring proper document classification, sorting, filing, and archiving in accordance with requirements
  • Reviewing correct formatting and completeness of documentation
  • Responsible for preparing document transmittals
  • Archiving Quality records per process

You're the right fit if:

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa.

  • Two-year technical degree in a related field, bachelors degree preferred or relevant years of experience
  • 5+ years of Document Control Experience In the medical device industry or similar work experience
  • Familiarity with Document Management tools
  • Experience running effective process improvement projects
  • Knowledge of FDA regulations (Quality System Regulations) and regulatory requirements
  • Ability to operate efficiently and effectively in a fast-paced and cultural diverse environment
  • Superior verbal and written communications
  • Advanced in Microsoft Excel, Word, and Outlook
  • Strong focus on customer service
  • Procedural andTechnical writing experience
  • Frequently interacts with subordinate supervisors, customer, and/or functional peer group manager, normally involving matters between functional areas, other company divisions or units, or customers and the company.
  • Often just lead a cooperative effort among members of a project team.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

  • Learn more about our business.
  • Discover our rich and exciting history.
  • Learn more about our purpose.
  • Read more about our employee benefits.

If youre interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.

Philips Transparency Details

The pay range for this position is $74,000,000 to $125,000, Annually. The actual base pay offered may vary depending on multiple factors including, job-related knowledge/skills, experience, business needs, geographical location, and internal equity.

In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.

At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.

How we work at Philips

Our newly adopted hybrid work concept fuses flexibility with collaboration to deliver great outcomes for our people and our customers. We are embracing an approach wherein we spend more time together than apart which for full-time employees translates to an average of at least 3 days working from the office and up to 2 days from home for our hybrid roles.?

Hybrid work flexibility means people can meet the changing demands of work and home in the most balanced, productive, and healthy way.

Our hybrid working model is defined in 3 ways:?

We believe in the importance of impactful collaboration: There's a certain energy when everyones in the same room that can heighten idea generation and creative friction needed for problem-solving.

We embrace flexibility: Choosing where, when, and how to work can vary according to task and team schedules. Flexibility isnt office or online, it means choosing the space that works best for you, your teams, and our customers on a case-by-case basis.

?

We want to be at our best: The way we work, and our workspaces are designed to support our well-being, offer career advancement opportunities, and enable us to be at our best. ?

Additional Information

US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.

#LI-PHI

This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration.

Philips is an Equal Employment and Opportunity Employer/Disabled/Veteran and maintains a drug-free workplace.