Procurement Specialist/Contracts

4 days ago

Winchester, United States Middlesex Sheriff's Office Full time

The Middlesex Sheriff's Office will be considering applicants
for the following employment opportunity:

Procurement Specialist / Contracts

The Middlesex Sheriff's Office ("MSO") is seeking a qualified professional for the position of Procurement Specialist / Contracts ("Specialist") to work in the Fiscal Department at the Administrative Office located in Woburn, MA. The Specialist will serve as the point of contact on all contractual matters between the MSO and vendors for goods and services. The hours of work will be 8:00a.m. to 4:00p.m. on Monday through Friday and subject to change based on the discretion of management and the needs of the Fiscal Department. This is a full-time, non-exempt, at-will employment position. The position reports to the Purchasing Director.

Additional responsibilities of the Specialist include, but are not limited to, the following:

  • Organizing and managing all MSO contracts from initial procurement to archiving (current and expired) through the contract software database;
  • Ensuring timely review, approval and reconciliation of contract obligations against expenses;
  • Ensuring that signed contracts are disseminated to all relevant parties to provide contract visibility and awareness;
  • Managing contract close-outs, amendments, extensions or need for renewal process;
  • Providing guidance on contract matters to department heads or other operational staff, including training to new department heads and other employees in contracting practices and procedures, as needed;
  • Acting as a liaison between MSO personnel, vendors and the Commonwealth of Massachusetts Operational Services Division ("OSD");
  • Conducting periodic contract reviews on costs and services to ensure the MSO is receiving best value in accordance with all procurement policies and best practices.
  • Assisting in the day to day operations of the fiscal and purchasing departments;
  • Working with the Purchasing Director to ensure that all applicable Commonwealth of Massachusetts procurement laws and policies are properly followed;
  • Assisting the Purchasing Director in the formulation of bidding documents and specifications for public bids;
  • Completing approved purchase orders with vendors for receipt of goods and services;
  • Investigating and resolving discrepancies on purchase orders and invoices;
  • Assisting with all central purchasing department duties and responsibilities, as needed;
  • Other work duties as assigned and required by the Purchasing Director, as needed.

The individual selected for the position of Procurement Specialist / Contracts must have the ability to exercise good judgment and focus on detail as required by the job. The individual selected shall also be cognizant of the confidential and sensitive nature of working in a law enforcement agency and must comply with all institutional rules regarding safety and security.

Qualifications:
  • Bachelor's Degree in Business/Public Administration, Accounting/Finance or closely related field preferred;
  • Minimum of five (5) years' experience in contract administration, purchasing for a large-scale organization or a related field required;
  • Work independently, as well as, and with other internal departments in a fast-paced environment and execute close attention to detail;
  • Strong written, communication, organizational, analytical, problem-solving and time-management skills;
  • Ability to complete multiple projects in a timely and accurate manner while maintaining comprehensive and cohesive records;
  • Strong knowledge of Microsoft Word, Excel and Access are mandatory.
  • Strong working knowledge of Massachusetts Management and Accounting Reporting Systems ("MMARS") preferred

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Must have an active valid driver's license, the right to legally operate a motor vehicle in Massachusetts and pass a criminal background check, which includes medical, drug (including marijuana) and psychological screenings.

Salary: Starting annual base salary is $83,595.35, plus additional benefits. Interested candidates can review this job posting at www.middlesexsheriff.org and may submit a cover letter and resume via email to [email protected].

Submissions must be received by Monday, July 8, 2024 at 5:00p.m.

  • Procurement Specialist

    5 days ago

    Winchester, United States State of Massachusetts Full time

    Procurement Specialist / Contracts The Middlesex Sheriff's Office ("MSO") is seeking a qualified professional for the position of Procurement Specialist / Contracts ("Specialist") to work in the Fiscal Department at the Administrative Office located Contracts, Procurement, Specialist, Contract, Purchasing, Operations, Business Services

  • Supply Chain Engineer

    2 weeks ago

    Winchester, United States VEIR Corp Full time

    WHY VEIR?Giving everyone in the world access to clean, reliable, affordable energy will require substantial expansion of global electricity transmission networks. VEIR is developing a new generation of High Temperature Superconductor (HTS)-based transmission lines, enabling long distance, reliable, low loss, cost-effective power transfer in far smaller...

  • Logistics Specialist

    4 weeks ago

    Winchester, United States City of Winchester, VA Full time

    **Description**: Duties and Responsibilities: - Oversees all purchasing of goods, services, supplies and equipment for the Department as directed and assigned; - Works with the City purchasing agent to ensure that policies and procedures comply with the City’s procurement guidelines and the Virginia Procurement Act; - Assist procurement office with...

  • Cash Application Specialist

    2 weeks ago

    Winchester, Massachusetts, United States Beacon Hill Full time

    To Apply for this Job Click Here Cash Application Specialist - Hybrid onsite in Woburn, MA We are currently working with a global real estate organization that is seeking a Cash Application Specialist to join their team for a 6-month contract. This role will work hybrid onsite in Woburn for 2-3 day per week. Responsibilities: Process customer payments in...

  • IT Specialist

    2 weeks ago

    Winchester, United States P&C Consulting Full time

    **About Us** For over four decades, Wise Construction has continued to be distinguished by exceptional client service, earning a reputation as one of the area’s most respected mid-sized construction companies. With our hands-on approach, accessibility, and high level of client service, it’s no surprise that more than 90 percent of our projects are from...

  • IT Specialist

    3 weeks ago

    Winchester, United States Feonix IT Solutions Full time

    **Job Description: - ** **Position: - Jr/Mid/Sr. IT Specialists** **Position Type : - Contract to Hire** **ACTIVE TOP SECRET CLEARANCE REQUIRED** Install desktops, portable computers, peripherals, and software products for networked, classified and unclassified, and standalone environments. Detect, diagnose, research solutions, and resolve desktop and...

  • Customer Service Specialist

    3 weeks ago

    Winchester, United States Darling Ingredients Inc. Full time

    Please check out our story to find out more about all we do at Darling Ingredients! **Job Summary** The **Customer Service Specialist** is responsible for coordination and communication of all service requirements contracted by the customer between our DAR PRO service plants in an effort to provide first class, personalized Customer Service for our...

  • Production Specialist

    1 month ago

    Winchester, United States ZwitterCo, Inc. Full time

    Production Specialist - Chemical Processes Woburn, MA Overview of Role ZwitterCo is seeking an experienced Production Specialist to join our expanding manufacturing team. This role will be a key contributor to scaling and maturing our in-house production and chemical process operations. The ideal candidate has a history of working with, setting-up,...

  • Production Specialist

    2 weeks ago

    Winchester, United States ZwitterCo, Inc. Full time

    Production Specialist - Chemical Processes Woburn, MA Overview of Role ZwitterCo is seeking an experienced Production Specialist to join our expanding manufacturing team. This role will be a key contributor to scaling and maturing our in-house production and chemical process operations. The ideal candidate has a history of working with, setting-up,...

  • Project Manager I

    2 weeks ago

    Winchester, United States Navy Federal Credit Union Full time

    **Overview** To plan, manage, and execute all aspects of life-cycle projects from inception through implementation. To develop project plans and deliver solutions on schedule and within budget in support of service innovations and organizational and process changes/enhancements. **Responsibilities** - Ensures effective management of projects from inception...

  • Customer Specialist

    1 month ago

    Winchester, United States CarMax Full time

    6015 - Winchester - 351 Crossover Boulevard, Winchester, Virginia, 22601 CarMax, the way your career should be! About this job As a Customer Specialist, you will be empowered to provide an iconic experience for our Customers by acting as a guide and offering support during every step of their CarMax journey, reinforcing our simple and seamless process....

  • Customer Specialist

    4 weeks ago

    Winchester, United States CarMax Full time

    6015 - Winchester - 351 Crossover Boulevard, Winchester, Virginia, 22601 CarMax, the way your career should be! About this job As a Customer Specialist, you will be empowered to provide an iconic experience for our Customers by acting as a guide and offering support during every step of their CarMax journey, reinforcing our simple and seamless process....

  • Customer Service Specialist

    1 week ago

    Winchester, United States Darling Ingredients Inc. Full time

    Come join us at Darling Ingredients -- we repurpose & reuse rather than discarding what others might consider as waste. We capture valuable ingredients and nutrients to help maximize what nature has to offer, providing components for a wide range of products, including pet food, fertilizer and biofuel.Please check out our story to find out more about all we...

  • Customer Specialist

    1 month ago

    Winchester, United States CarMax Full time

    6015 - Winchester - 351 Crossover Boulevard, Winchester, Virginia, 22601CarMax, the way your career should be!  About this job As a Customer Specialist, you will be empowered to provide an iconic experience for our Customers by acting as a guide and offering support during every step of their CarMax journey, reinforcing our simple and seamless process....

  • Customer Specialist

    3 weeks ago

    Winchester, United States CarMax Full time

    6015 - Winchester - 351 Crossover Boulevard, Winchester, Virginia, 22601 CarMax, the way your career should be! About this job As a Customer Specialist, you will be empowered to provide an iconic experience for our Customers by acting as a guide and offering support during every step of their CarMax journey, reinforcing our simple and seamless process. While...

  • Customer Specialist

    4 weeks ago

    Winchester, United States CarMax Full time

    6015 - Winchester - 351 Crossover Boulevard, Winchester, Virginia, 22601CarMax, the way your career should be!  About this job As a Customer Specialist, you will be empowered to provide an iconic experience for our Customers by acting as a guide and offering support during every step of their CarMax journey, reinforcing our simple and seamless process....

  • Purchasing Associate

    2 months ago

    Winchester, United States National Fruit Product Co. Full time

    **Position summary**: Responsible for finding suppliers, choosing raw materials, office supplies, equipment, materials or services and negotiating prices for the company. They review and analyze purchase requisitions, investigate and develop a list of suppliers, prepare bid specifications, issue bid requests and review quotations. Buyers interpret purchasing...

  • Inventory Logistics Manager

    1 month ago

    Winchester, United States For The Record, LLC Full time

    ** For The Record** ** Inventory Logistics Manager** Woburn, MA 01801 **For the Record Group** (FTR) is a fast growing, global business with operations in 65 countries and 50 US states. The digital solutions and services provided by our Companies assist Courts around the world to capture, distribute and maintain court recordings. We are currently...

  • Inventory Logistics Manager

    4 weeks ago

    Winchester, United States For The Record, LLC Full time

    ** For The Record** ** Inventory Logistics Manager** Woburn, MA 01801 **For the Record Group** (FTR) is a fast growing, global business with operations in 65 countries and 50 US states. The digital solutions and services provided by our Companies assist Courts around the world to capture, distribute and maintain court recordings. We are currently...

  • Purchasing Associate

    2 months ago

    Winchester, United States National Fruit Product Full time

    Position summary: Responsible for finding suppliers, choosing raw materials, office supplies, equipment, materials or services and negotiating prices for the company. They review and analyze purchase requisitions, investigate and develop a list of suppliers, prepare bid specifications, issue bid requests and review quotations. Buyers interpret purchasing...