Manager - HR Systems

2 weeks ago

Pensacola, United States Baptist Health Care Full time

Job Description

The Manager - HR Systems will oversee and maintain optimal function of the organizations internal HR information services systems, which may include database management, network support, installation, customization, development, maintenance, and upgrades to applications, systems, and modules. This position oversees and maintains internal database files, tables, codes, backup files, integrity, and security. Installs, implements, modifies, and upgrades software and applications to meet changing business and technology. This position provides technical support, troubleshooting, and guidance to HR team members.

Responsibilities

  • Collaborates with executive leadership and HR staff to identify needed improvements and enhancements to existing information services and databases; recommends and implements solutions.
  • Manages permissions, access, personalization, and similar system operations and settings for HR services users.
  • Programs custom functions and documentation such as automated queries, filters, macros, and reports. Compiles or assists with acquisition of complex data reports, summaries, and logs requested by senior executives and HR staff.
  • Serves as lead representative and liaison between HR, Information Services, external vendors, and other stakeholders for HR database design and implementation projects.
  • Ensures system compliance with data security and privacy requirements.
  • Oversees the procurement of appropriate hardware and software to ensure that the organization has high quality, efficient systems.
  • Facilitates migration to a unified HRIS.
  • Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
  • Prepares and maintains accurate records and reports of payroll transactions.
  • Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
  • Facilitates audits by providing records and documentation to auditors. Identifies and recommends updates to payroll processing software, systems, and procedures.
  • Is responsible for department's operational excellence; ensures department delivers quality services in accordance with applicable policies, procedures, and professional standards.
  • Manage team members which include orientation, development and evaluation of personnel, and monitoring the provision of delivering quality services. Participates in the recruiting, interviewing and selecting of team members following policies, guidelines and applicable laws. Evaluates their performance relative to job goals and requirements. Provides coaching to staff, recommends in-service education programs, and ensures adherence to internal policies and standards.
  • Is responsible for the fiscal management of department; assures proper utilization of organization's financial resources.
  • Effectively communicates departmental, organization, and industry information to staff
Qualifications

Minimum Education
  • Bachelor's Degree Required.
Minimum Work Experience
  • 5 years HRIS systems experience Required.
  • 2 years Leadership experience Required.
  • Previous work on a systems integration and process re-design project Preferred.
Required Skills, Knowledge and Abilities
  • Maintains knowledge of trends and developments in data management and security, HR technology, and HRIS applications.


About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includes three hospitals, four medical parks, Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

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