Office Project Assistant

3 weeks ago

Portage, United States CESA 5 Full time

CESA 5 is seeking a full-time project assistant to assist with duties within the School Improvement Services (Curriculum & Instruction) department. The Project Assistant serves as one of the Department Director's assistants, oversees the department's daily office-related operations, and provides clerical/program assistant-type support for designated staff. Experience in graphic design and marketing is a plus.

Cooperative Educational Service Agency 5 (CESA 5) is located in Portage, Wisconsin. CESA 5 offers a friendly and rewarding work environment, competitive wages based on experience and qualifications, and a comprehensive benefits package.

**Primary Responsibilities**:

- Coordinates all purchases of supplies and equipment for the Department/Project in conjunction with the Executive Assistant or other related staff.
- Schedules and coordinates meetings as directed by the Department/Project Director.
- Completes routine paperwork and reporting as directed by the Department/Project Director.
- Processes registrations, invoices, and other related paperwork as directed by the Department/Project Director.
- Attends trainings to perform designated tasks as directed by the Department/Project Director.
- Maintains records, directories, and other related documentation as directed by the Department/Project Director.
- Gathers information, assembles, and produces reports and other documentation as directed by the Department/Project Director.
- Submits information for the monthly newsletter in conjunction with Department staff.
- Ensures meeting spaces are set up appropriately for meetings and events, coordinates food and beverages for participants, and cleans up as necessary following the meeting/event.
- Serves as a backup for tasks completed by other project assistants as directed by the Agency.
- Provides clerical support to various projects as directed by the Department/Project Director.

**Common Expectations**:

- Projects a positive attitude and image to customers, partners, and the public.
- Possesses and demonstrates positive interpersonal communication skills.
- Pursues continuous professional improvement.
- Maintains confidentiality regarding internal matters of the Agency and complies with legal confidentiality requirements.
- Complies with Agency rules, regulations, policies, procedures, practices, and administrative directives.
- Possesses strong organizational and time management skills.

**Qualifications**:

- Possesses high school diploma or equivalent.
- Possesses a valid driver's license.
- Ability to operate current office technology and machines. Knowledge of Google Suite is a plus.
- Knowledge of current office procedures, techniques, and terminology.
- Ability to process data accurately at an above-average pace on various computer platforms and software.
- Ability to establish effective working relationships with other staff.

Pay: From $20.00 per hour

**Benefits**:

- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance

Schedule:

- Monday to Friday

**Education**:

- High school or equivalent (preferred)

Work Location: In person

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