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Part Time Health Information Specialist at Ue

4 months ago

Berkeley, United States Seneca Family of Agencies Full time

Overview:
The Health Information Specialist (HIS) maintains client files and is responsible for submitting the mental health billing for all clients within their assigned program, with a focus on the quality assurance of the program. The HIS compiles, updates, and organizes all documentation for the clients within their program in collaboration with clinicians, counselors, and program leaders to ensure program compliance and support payment processes.

Seneca’s** Unconditional Education Berkeley program** collaborates with Berkeley Unified School District schools to provide mental health services that empower and support the community’s students and staff community, ensuring they have the resources they need to thrive. You can learn more about Seneca’s School Partnership Programs and Unconditional Education model here.

**Seneca Family of Agencies **has been nominated among the **Bay Area’s Top Workplaces** **for several consecutive years. We’re committed to providing traditionally marginalized communities with a network of excellent mental health, community-based, and educational services. We are committed to building a diverse staff and strongly encourage people of color to apply. Our programs are deeply engaged in conversations and training on Diversity, Equity, and Inclusion to bring equity and justice to the youth and families we serve.

**Responsibilities**:

- Create and maintain client records for assigned program(s) according to the Health Insurance Portability and Accountability Act (HIPAA), Community Care Licensing (CCL), and Seneca regulations
- Monitor and track required county health plan documentation, ensuring accurate completion according to established programmatic, county, and state guidelines
- Communicate with treatment team regarding corrections or necessary changes on documentation. Input, complete, and review billing and payment invoices using internal and external Electronic Health Record (EHR) systems for assigned program(s) and submitting reports to the Accounting Department in a timely manner
- Ensure appropriate and timely distribution of Incident Reports
- Investigate and resolve billing inaccuracies and billing related issues
- Ensure timely submission of invoices for non-county health plan clients to appropriate department(s)
- Process Record Requests in compliance with HIPAA rules and Seneca policies and procedures.
- Prepare charts for audits and accreditation surveys

Qualifications:

- Education/experience requirements:

- Bachelor’s degree OR
- Associate’s degree and 1 year of applicable work experience OR
- High school diploma and 2 years of applicable work experience
- Applicable work experience includes any administrative position (paid or unpaid) requiring frequent data entry, ability to prioritize multiple projects within strict deadlines, and coordination with multiple departments
- Ability to compile and track documents according to strict guidelines and regulations
- Excellent organizational, problem solving, and time management skills
- Demonstrated proficiency in Microsoft Word, Outlook, and Excel
- Ability to collaborate with diverse co-workers, partners, and community members
- At least 21 years of age

Schedule:

- School based schedule, **20 hours a week**:

- Monday to Friday: 8 AM- 4:30 PM
- Prorated 5 weeks of paid time off, 11 paid holidays and additional paid school break days

**Benefits**:

- **Now hiring for the upcoming academic year**
- Starting at **$26.78- $29.28 per hour**:

- As of **July 7th**, this starting range will increase to **$27.58-$30.08 per hour**
- Actual salary dependent on creditable experience above the minimum qualifications for the role
- Additional compensation provided upon passing a bilingual language proficiency exam
- Salary increases each year
- Comprehensive employee benefits package:

- Medical, dental, vision, chiropractic, acupuncture, and fertility coverage
- 50% paid premiums for dependants
- Family leave, life insurance, and long-term disability
- 403b retirement plan
- Employer-paid Employee Assistance Plan (EAP)
- Prorated 5 weeks of paid time off, 11 paid holidays and additional paid school break days
- Abundant scholarship and promotional opportunities