Division Administrator
1 month ago
**NYU Grossman School of Medicine** is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. _For more information, go to _med.nyu.edu_, and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_,_ _Facebook_, _Twitter_ and _Instagram_._
**Position Summary**:
We have an exciting opportunity to join our team as a Division Administrator.
**Responsibilities**:
- FINANCIAL MANAGEMENT: Oversees preparation of all budgets for divisional programs (i.e., school operating, discretionary, affiliation, Tisch funding, endowments, etc.) and Faculty Group Practices. Monitors these budgets regularly and reports on the financial performance of each division throughout year. Prepares variance reports outlining any deviation from the approved budget. Determines changes necessary to address resolution of variances. Prepares FGP analyses consistent with the business plans and/or agreements with the hospital for funding. Ensures that charges have been authorized by each Vice Dean, Vice President or CMO respectively. Oversees the development of business plans for all programs in the clinical divisional, including planning, analysis, marketing, and implementation. Provides administrative support to the Chief, Attending Physicians and House Staff on developing and monitoring workload and revenue indicators (i.e., discharges, length of stay, denials, outpatient referrals, etc.). Analyzes data and recommendations to the Chief. Develops strategies to ensure optimization of funding and financial support for professional activities. Oversees the preparation of capital and all sources of funding including the operating budgets. Develops strategies for cost containment and maximization of revenues.
- MANAGEMENT OF STAFF: Manages the entire non-physician staff within the division. Directs and coordinates administrative personnel to assigned tasks and projects. Interviews and hires staff based on objective criteria; explains to employee clearly what his/her responsibilities are and the applicable performance standards. Brings to the employees attention areas of performance needing improvement as soon as they are recognized with a plan and a time frame for correction; identifies areas for growth as well. Implements the Schools disciplinary process in accordance with School of Medicine guidelines. Approaches the performance review process constructively and conducts it in accordance with Human Resources and divisional guidelines and procedures. Continuously encourages the raising of the performance of the staff in order to achieve the best possible outcome. Serves as a mentor to the staff in the performance of their duties. Oversees all staff development and training programs in the division. Promotes an environment conducive to shared learning.
- ACADEMIC PROGRAMS: Provides administrative supervision of the academic programs within the division.
- FACILITIES MANAGEMENT: In conjunction with the Chief, oversees the strategic development of space and facilities planning for division. Assesses division needs against short and long term goals. Serves as Project Manager for all major construction and renovation projects within division. Ensures divisions interests are honored in any large space reallocation, construction or purchase of capital equipment consistent with the Schools and Hospitals guidelines. Oversees the negotiation of capital equipment and ensures appropriate level of analysis, projections and financial documentation is provided.
- COMPLIANCE AND POLICY DEVELOPMENT: In conjunction with the Chief, oversees the development and implementation of policies and procedures for the division. Ensures compliance in all areas of responsibility. Assures compliance with regulatory mandates of JCAHO, New York State Department of Health, New York City Department of Health and Rules and Regulations and Bylaws of Medical Staff and corporate compliance officer. Oversees ongoing development and coordination of the divisions QA/QI process, including coordination with Hospital QA committees and compliance with Hospital QI reviews. Develops and processes changes required in order to comply with new or changing regulations. Develops and approves effective complaint procedures. Ensures that policy changes are documented thoroughly. Oversees preparation of all externally and internally mandated repor
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