Legal Practice Coordinator

4 weeks ago


Los Angeles, United States Allen Matkins Full time

Allen Matkins is a premier law firm, with over 240 attorneys and legal professionals. We pride ourselves on our team, our focus on creating a well-run business and our exceptional relationships with clients. We are incredibly proud of what we've built, and look forward to welcoming new people who are similarly passionate and excited about what they do.

**About the Position**

The Legal Practice Coordinator (Legal Executive Assistant) is responsible for spearheading support and business development efforts for dynamic attorneys with fast growing practices. Responsibilities include, but are not limited to: i) coordinating heavy and complex day-to-day scheduling, logistics, and important administrative tasks; ii) managing and liaising client relationships for diverse practices; iii) directing client billing and collection efforts; iv) spearheading attorney projects for prestigious office, hotel, industrial, shopping center and studio projects; v) researching and analyzing prospective client and business development opportunities. As an integral member of the assigned attorneys' teams, the Legal Practice Coordinator (Legal Executive Assistant) has the initiative and drive to proactively problem-solve and get things done in a fast-paced environment. If you are enthusiastic, reliable, entrepreneurial, humble, customer service oriented, and supportive, we want to talk to you.

**Essential Duties and Responsibilities**:

- Perform general administrative duties, including, but not limited to: correspondence, managing busy calendars, coordinating meetings and appointments, maintaining current client contact lists, preparing expense reports, entering time sheets, booking dining and travel arrangements
- Act as the primary point of contact for attorney practice management focused on practice support, client and business development, and proactive problem-solving efforts
- Research and spearhead all steps necessary to monitor existing client relationships and grow business development efforts for new and existing client opportunities
- Provide professional client relationship management and high level client service
- Direct attorney billing and collection efforts and handle invoice correspondence as instructed; closely monitor AR reports
- Attend attorney meetings, generate meeting reports and action plans
- Organize and implement attorney roster contact activities
- Track attorney projects and matters, establish project schedules and be responsible for the progress and completion of matters
- Liaise with key firm departments including marketing, information technology, and accounting to facilitate marketing materials and financial reports
- Draft, edit, proofread and finalize practice-specific documents and redline comparisons
- Prepare and ensure client intake information follows conflict and engagement procedures
- Maintain attorney files
- Multi-task, manage and process desk work flow
- Ensure work is complete, accurate and timely
- Utilize required software, including firmwide workflow program, BigHand
- Attend training sessions offered by the Firm as required or requested
- Professionally cross-collaborate on a daily basis with legal secretaries as well as other departments within the Firm to facilitate highest possible support
- Retain a notary commission and perform notarial acts for Firm business, as requested
- Act as a mentor for junior staff and new employees, as requested
- Act as a confidant for attorneys and connect them to Firm or other resources
- Provide peer support
- Other duties as assigned

**Education and/or Experience**:

- High school diploma or equivalent required; college degree strongly preferred
- Minimum 3-5 years of law firm experience strongly preferred
- Executive Assistant experience a plus

**Qualifications**:

- Ability to handle various assignments simultaneously and prioritize changing tasks in a high-pressure environment while being responsive and meeting tight deadlines
- Demonstrate good judgment and the ability to maintain confidential information
- Must be self-motivated with the ability to follow work instructions accurately and perform the job with mínimal supervision in a fast-paced environment
- Ability to troubleshoot documents quickly
- Excellent interpersonal, written and verbal communication skills
- Minimum typing speed of 70 wpm with high level of accuracy
- Strong proofreading, grammar, and word processing skills
- Strong technology skills and proven ability to learn new technology and software quickly
- Advanced proficiency in Adobe, MS Word, Excel, DocuSign, Aderant, and time entry software
- Must be proactive team player, flexible, organized and attentive to detail in all levels of work
- Positive, no-task-too-small attitude and willingness to adapt to changing business demands
- Ability to work core business hours with flexibility for overtime, as required
- Ability to interact effectively with clients, attorneys, staff and management

**Other Duties**
Please


  • Legal Recruiter

    3 weeks ago


    Los Angeles, United States CA Legal Search Full time

    Company Description CA Legal Search is a premier boutique staffing agency located in Beverly Hills. We specialize in placing top attorneys and partners in major law firms and corporations. Our team utilizes various channels and associations to locate top talent and match each client's unique needs with our candidates' unique skill sets. Role Description This...

  • Executive Assistant

    2 weeks ago


    Los Angeles, United States Lambda Legal Full time

    **Position**: Executive Assistant - Legal **Department**: Legal **Office Location**:Los Angeles, CA **Work Type Designation**: Work from Office (WFO) in Lambda Legal's Los Angeles location (3 days per week) - Per Lambda Legal’s Work Location Designation policy, Work from Home, Work from Office, and Hybrid options are available with supervisor...

  • Legal Assistant

    2 weeks ago


    Los Angeles, United States Prestige Legal Solution, P.C. Full time

    **About Prestige Legal Solutions, P.C.** Cali Lemon Lawyers by Prestige Legal Solutions, P.C. is a full-service lemon law firm based in Los Angeles. Our law office represents California clients who have been sold a defective vehicle that qualifies as a lemon. Prestige Legal Solutions is seeking a Client Service Rep (Post Surrender Specialist) with previous...


  • Los Angeles, United States First Legal Network LLC Full time

    **Position Summary**: The FLC is a customer service, inside-sales, and conflict resolution role responsible for maintaining and expanding the client relationship. The incumbent will oversee the quality of work for all services provided to the client and work with the operation team to ensure successful completion of all work orders. This position will...

  • Legal Recruiter

    3 weeks ago


    Los Angeles, United States Premier Legal Staffing Full time

    Position: Legal Recruiter Premier Legal Staffing Inc. – Orange County, CA (Remote) Industry: Legal About the Company: Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing...

  • Legal Recruiter

    1 week ago


    Los Angeles, United States Premier Legal Staffing Full time

    Position: Legal Recruiter Premier Legal Staffing Inc. – Orange County, CA (Remote) Industry: Legal About the Company: Premier Legal Staffing Inc. is an executive search firm assisting nationally recognized law firms and corporate legal departments with comprehensive legal recruiting and staffing services. We have over 30+ years of experience placing...


  • Los Angeles, United States Estrin Legal Staffing Full time

    Litigation Legal AssistantHybridOur client, a prestigious global AmLaw firm, invites you to join their Century City offices as an experienced Litigation Legal Assistant. This opportunity offers unparalleled professional development, growth potential, and a supportive environment.In this dynamic Litigation Legal Assistant role, you will be responsible for...


  • Los Angeles, United States Estrin Legal Staffing Full time

    Litigation Legal AssistantHybridOur client, a prestigious global AmLaw firm, invites you to join their Century City offices as an experienced Litigation Legal Assistant. This opportunity offers unparalleled professional development, growth potential, and a supportive environment.In this dynamic Litigation Legal Assistant role, you will be responsible for...


  • Los Angeles, United States Estrin Legal Staffing Full time

    Litigation Legal AssistantHybridOur client, a prestigious global AmLaw firm, invites you to join their Century City offices as an experienced Litigation Legal Assistant. This opportunity offers unparalleled professional development, growth potential, and a supportive environment.In this dynamic Litigation Legal Assistant role, you will be responsible for...

  • Legal Secretary

    1 week ago


    Los Angeles, United States Lexitas Legal Talent Outsourcing Full time

    Our Client, a Prestigious National Company is seeking a Legal Secretary.Job Responsibilities:• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.• Maintain calendaring system and assist attorneys in...

  • Legal Secretary

    2 weeks ago


    Los Angeles, United States Lexitas Legal Talent Outsourcing Full time

    Our Client, a Prestigious National Company is seeking a Legal Secretary.Job Responsibilities:• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.• Maintain calendaring system and assist attorneys in...

  • Legal Secretary

    1 week ago


    Los Angeles, United States Lexitas Legal Talent Outsourcing Full time

    Our Client, a Prestigious National Company is seeking a Legal Secretary.Job Responsibilities:• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.• Maintain calendaring system and assist attorneys in...

  • Legal Secretary

    2 weeks ago


    Los Angeles, United States Lexitas Legal Talent Outsourcing Full time

    Our Client, a Prestigious National Company is seeking a Legal Secretary.Job Responsibilities:• Provide attorneys with secretarial and administrative assistance, prepare correspondence and legal documents such as summonses, complaints, motions, responses, discovery, and subpoenas for attorney review.• Maintain calendaring system and assist attorneys in...


  • Los Angeles, United States Frost Brown Todd LLP Full time

    Frost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in seventeen markets, is currently seeking an IP Legal Practice Assistant to join our firm. This individual will be assigned to support multiple legal professionals within our Intellectual Property Practice Group. **Job responsibilities include**: - Drafting, proofreading,...


  • Los Angeles, United States Frost Brown Todd LLP Full time

    Job DescriptionJob DescriptionFrost Brown Todd LLP, a national law firm of 1000+ legal and business professionals in seventeen markets, is currently seeking an IP Legal Practice Assistant to join our San Francisco office. This individual will be assigned to support multiple legal professionals within our Intellectual Property Practice Group. Job...

  • Billing Coordinator

    3 weeks ago


    Los Angeles, United States AGG Legal Staffing Full time

    Responsibilities:Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and...

  • Billing Coordinator

    1 week ago


    Los Angeles, United States AGG Legal Staffing Full time

    Responsibilities:Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and...


  • Los Angeles, United States Matura Farrington Full time

    We are seeking a dynamic and organized Legal Recruiting Coordinator to join a national law firm for a temporary assignment. In this role, you will play a pivotal role in supporting the legal recruiting process, ensuring a seamless and efficient experience for candidates and internal stakeholders alike. The ideal candidate will possess excellent communication...

  • Billing Coordinator

    1 week ago


    Greater Los Angeles, United States AGG Legal Staffing Full time

    Responsibilities:Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and...

  • Billing Coordinator

    3 weeks ago


    Greater Los Angeles, United States AGG Legal Staffing Full time

    Responsibilities:Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and...