Office Assistant

4 days ago


Los Angeles, United States SG Services, Inc. Full time

**Title**: Office Assistant

**Status**:Full-time

**Hours**: 40/week, Monday - Friday, 9am-6pm

**Location**: Secretly’s Office in Los Angeles, CA

**Reports to**: HR Operations Manager with a dotted line report to President of A&R.

**Company Summary**:
Secretly Group is a leading independently-owned music company. Its major divisions include record labels Dead Oceans, Jagjaguwar, Saddest Factory and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others. Secretly Publishing artist and writer partners include Kishi Bashi, NNAMDI, Japanese Breakfast, Whitney, and Faye Webster, as well as the publishing catalogs of affiliates Songs Of Numero Group and Ghostly Songs.

**Responsibilities**:

- Manage the President of A&R/Managing Partner’s schedule, appointments, and travel.
- Collaborate with the HR Operations Manager on daily office operations and initiatives, focusing on enhancing the employee experience.
- Handle incoming communications and delegate as necessary.
- Conduct routine administrative tasks, including errands and lunch pickups.
- Weekly meetings with the President of A&R/Managing Partner to discuss ongoing projects and tasks.
- Organize incoming audio assets and maintain audio library for sync staff (represented recordings & compositions), including tagging and updating rights info/metadata.
- Maintain calendar of upcoming sync releases (label, publishing clients, third party sync clients) for creative sync team and attend weekly sync meeting.
- Assist sync team with light scheduling for calls/meetings.
- Stock office copies of vinyl records & occasionally coordinate promo mailings to clients and music supervisors.
- Oversee the Los Angeles office operations, including maintenance, tenant relations, and supply management.
- Occasionally support local creative and experiential marketing initiatives.
- Undertake special projects as required.
- Excellent written and verbal skills
- Attention to detail and accuracy
- Previous office manager experience
- Organizational and planning skills with a strong ability to prioritize
- Basic understanding of music publishing and copyright with an ability to identify rightsholders via PRO repertory searches and other publicly available sources
- Information gathering and monitoring skills
- Judgment and decision-making ability
- Discretion with confidential information
- Initiative and adaptability in fast paced environment Passion for music, familiarity with Secretly Group & Secretly Publishing artist roster

**SG Services, Inc. Benefits**
- Paid holidays including end of the year closure
- Paid Time Off policy
- 401K with corporate matching
- 12 weeks for parental leave after birth or adoption paid at 100% of salary
- Volunteer Hours Matching Policy
- Employee Assistance Program
- Health insurance

**Los Angeles Salary**:$48,000k

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.


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