Gallery Coordinator

1 week ago

Philadelphia, United States University of Pennsylvania Full time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Gallery Coordinator

Job Profile Title

Administrative Coordinator

Job Description Summary

The gallery coordinator of the Arthur Ross Gallery works closely with the Director and Faculty Director to manage a year-round program of art exhibition, education, and community engagement, serving as the business administrator of the Gallery and supporting the Gallery’s communications, student-related initiatives, and wide range of educational and community programs.

**Job Description**:
Job Responsibilities- Financial and Business Administration - Handle all purchase orders, honoraria, travel arrangements, and Concur accounting.- Calendar and Event Management - Maintain and coordinate calendars for personnel, exhibition programs, symposia, and gallery-related events. Oversee gallery rentals and special events and manage office inventory and supplies.- Virtual and Onsite Event Management - Manage virtual programs on the Zoom webinar platform and live streaming of onsite gallery events.- Outreach Coordination - Coordinate school programs, adult, and senior group tours. Schedule and manage meetings for the Student Advisory Board and student docents. Archive all gallery exhibitions, reviews, and photos.- Exhibition and Visitor Statistics Management - Track exhibition expenses and prepare the annual event calendar and visitor statistics for each exhibition.- Communications and Social Media Management - Support and project manage communications and social media efforts. Aid in the development and dissemination of promotional materials and updates.

**Qualifications**:

- Bachelor's Degree in Art History, and 2 to 3 years of experience or equivalent combination of education and experience are required.

Application Requirement
- _ A Cover Letter and Resume/CV are required to_ be considered for this position. _Please upload your Cover Letter where it asks you to upload your Resume/CV_; multiple documents are allowed._

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost Interdisciplinary Programs

Pay Range

$20.45 - $32.74 Hourly Rate

Affirmative Action Statement

Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements

Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits- Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.- Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.- Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows yo

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