Collections Assistant

3 days ago

Philadelphia, United States Philadelphia Museum of Art Full time

**We Are Committed to an Inclusive Workplace**

At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose and enjoy working collaboratively with others.

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

**How You Will Contribute**

The Collections Assistant reports to and assists the Coordinator of Collections in the management, care, utilization, and development of the museum’s collection of over 162,000 works on paper. Under the supervision of the Coordinator of Collections, and in close consultation with curators and other staff in the department of Prints, Drawings, and Photographs, the Collections Assistant supports acquisitions and deaccessions, exhibitions, loans, object movement, cataloguing, and physical and digital object records. The Collections Assistant maintains a working knowledge of PDP storage and actively contributes to advancing the physical storage and housing of the collection.

As a member of the museum’s curatorial staff, the Collections Assistant is expected to participate in aspects of the work of the museum to enable it to fulfill its mission and to maintain the highest standards of scholarship, connoisseurship, and professional practices in the field.

**Specifically, you will**:

- Assist with the management of the department’s collection, including tracking, documenting, and securing all works on paper.
- Help maintain a comprehensive administrative overview of all collection-related tasks, including facilitating acquisitions, deaccessions, exhibitions, loans, object movement, housing and storage, and record keeping.
- Assist with incoming gifts and purchase considerations and accessioning and deaccessioning processes, including creating paper and digital object files, completing condition reports, creating shipment paperwork, and producing core catalog records for potential acquisitions.
- Support curators, conservators, and registrars, and work with collections specialists from other curatorial departments, in the coordination and tracking of external and in-house loans, from the initial loan request to facilitating conservation examinations, framing, and loan treatments, providing object-specific information to lenders, completing outgoing and incoming condition reports, and coordinating the movement of objects through museum facilities.
- Coordinate object moves to and from galleries, storage areas, and conservation, create expects and change of location paperwork, notify museum stakeholders of gallery changes, and update TMS object locations when moves are complete.
- In TMS, record light exposure for all displayed works, both in museum galleries and on loan to other institutions.
- Help to advance the production, accuracy, and detail of digital cataloguing records and other materials related to objects in the collection. Work with TMS and consult with the division of Digital Resources and Content Strategy when necessary, maintain cataloguing standards within the department and update database records in preparation for web publishing.
- Assist with various administrative duties as needed.
- Perform other duties as assigned by the Coordinator of Collections and the Department Head.

**Your background and experience include**:

- Broad knowledge of museum or library practices in the related fields of collections management, registration, administration of loans, art/special collections handling, conservation, and/or exhibitions planning.
- Prior experience in the field.
- Excellent organizational and time management skills, attention to detail, and strong written and oral communication skills.
- Ability to work with databases, namely TMS and Excel, and other computing tools.
- Ability to keep track of and manage workflow.
- Ability to prioritize tasks and meet multiple deadlines.
- Demonstrated ability to work successfully with others—museum staff, volunteers, and diverse public constituencies—to achieve institutional objectives.
- Following appropriate training, ability to handle and lift art and move boxes and folders of varying dimensions and weights.

**Position and Compensation Details**
- The hourly rate for this position is $21.98.
- This position is full-time, non-exempt, and 35 hours per week.
- This position reports to the Coordinator of Collections.
- This position is part of the AFSCME Local 397 bargaining unit.
- Physical requirements:

- Able to

  • Collections Assistant

    4 weeks ago

    Philadelphia, United States Philadelphia Museum of Art Full time

    Job DescriptionJob DescriptionWe Are Committed to an Inclusive WorkplaceAt the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are...

  • Collections Assistant

    4 weeks ago

    Philadelphia, United States Philadelphia Museum of Art Full time

    Job DescriptionJob DescriptionWe Are Committed to an Inclusive WorkplaceAt the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are...

  • Collections Assistant

    4 weeks ago

    Philadelphia, United States Philadelphia Museum of Art Full time

    We Are Committed to an Inclusive Workplace At the Philadelphia Museum of Art, we actively seek to employ a diverse group of people who embody our organizational values. We welcome and encourage individuals of all backgrounds to apply, especially those from marginalized and underrepresented groups in the museum field, who are inspired by our shared purpose...

  • Collections Manager

    1 day ago

    Philadelphia, United States Synerfac Full time

    IMMEDIATE OPENING FOR A COLLECTIONS MANAGER! A reputable and growing law firm in Center City is looking to add a Collections Manager to their Accounting and Finance team. The Collections Manager will work alongside the Accounting department, and take direction from senior leadership to successfully and professionally conduct Accounts Receivables process from...

  • Collections Specialist

    3 weeks ago

    Philadelphia, United States Vital Care Infusion Services Full time

    **Job Summary**: Perform duties to collect Home Infusion claims, focusing on accuracy, timeliness, and adherence to processes to reduce denial rate, DSO, and bad debt. Recognize additional revenue opportunities and improve collection rates; perform revenue cycle collection duties within standard or accepted practice limits. **The position is 100%...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States LINEBARGER GOGGAN BLAIR & SAMPSON, LLP Full time

    **Job Summary** **Collections Specialist**: Collections Specialist needed for national law firm located in downtown Philadelphia. The Collector is responsible for assisting in resolving unpaid balances for our firm's clients. Excellent verbal communication skills in English and Spanish preferred. We are looking for highly motivated team players who must...

  • Collections Coordinator

    2 weeks ago

    Philadelphia, United States White & Williams Full time

    Job Description The Philadelphia office of White and Williams LLP, a large multi-practice law firm, is seeking a detail-oriented Collections Coordinator to join the Accounting Department. Position requires proficiency in Microsoft Excel and Word, strong math skills and strong internet skills. Responsibilities will include: monitoring electronic billing,...

  • Collections Coordinator

    2 days ago

    Philadelphia, United States White & Williams Full time

    Job Description The Philadelphia office of White and Williams LLP, a large multi-practice law firm, is seeking a detail-oriented Collections Coordinator to join the Accounting Department. Position requires proficiency in Microsoft Excel and Word, strong math skills and strong internet skills. Responsibilities will include: monitoring electronic billing,...

  • Collections Specialist

    2 weeks ago

    Philadelphia, United States NewLane Finance Full time

    NewLane Finance Company (NewLane) is a commercial equipment finance company, serving small and mid-size businesses nationwide. Our mantra is "business lending done right", and our strategy is to revolutionize small business lending by employing the latest technology and a motivated workforce to deliver fair and transparent financing solutions to businesses...

  • Credit & Collections Supervisor

    4 weeks ago

    Philadelphia, United States North American Company Full time

    Position Overview Assist the Regional Credit and Collections Manager in leading the credit and collections team. Maintain accounts that are given credit terms. Monitor accounts to make sure they are in good credit standing. Keep the Regional Credit and Collections manager informed as to issues, problems or concerns in the department regarding all aspects of...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States NewLane Finance Full time

    NewLane Finance Company (“NewLane”) is a commercial equipment finance company, serving small and mid-size businesses nationwide. Our mantra is "business lending done right", and our strategy is to revolutionize small business lending by employing the latest technology and a motivated workforce to deliver fair and transparent financing solutions to...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States NewLane Finance Full time

    NewLane Finance Company (“NewLane”) is a commercial equipment finance company, serving small and mid-size businesses nationwide. Our mantra is "business lending done right", and our strategy is to revolutionize small business lending by employing the latest technology and a motivated workforce to deliver fair and transparent financing solutions to...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States NewLane Finance Full time

    NewLane Finance Company (“NewLane”) is a commercial equipment finance company, serving small and mid-size businesses nationwide. Our mantra is "business lending done right", and our strategy is to revolutionize small business lending by employing the latest technology and a motivated workforce to deliver fair and transparent financing solutions to...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States NewLane Finance Full time

    NewLane Finance Company (“NewLane”) is a commercial equipment finance company, serving small and mid-size businesses nationwide. Our mantra is "business lending done right", and our strategy is to revolutionize small business lending by employing the latest technology and a motivated workforce to deliver fair and transparent financing solutions to...

  • Collections Specialist

    4 weeks ago

    Philadelphia, United States Termac Corporation Full time

    **ESSENTIAL JOB FUNCTIONS** - Based on the Monthly Aging, place direct phone calls and E-mails to customers that are past due - Works closely with the Billing Department - Coordinate with the service department to collect past due balances - Relays to Owners/Controller bad debt issues - Oversees and assists with the cleanup of unapplied receipts, short paid...

  • A/R Collections Representative- Hospital Collections

    2 weeks ago

    Philadelphia, United States The Children’s Hospital of Philadelphia Full time

    JOB DESCRIPTION SHIFT: Day (United States of America) Seeking Breakthrough Makers Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is...

  • Credit and Collections Specialist

    7 days ago

    Philadelphia, United States Kaufman Dolowich & Voluck Full time

    Overview Kaufman Dolowich is a dynamic, growing, AV-rated firm designated as one of the "Best Companies to Work For" among U.S. law firms. We are seeking a Credit and Collections Specialist with 5+ years of experience. The ideal candidate will be highly organized and detail oriented, with the ability to multitask/prioritize assignments with ease. The Credit...

  • Credit and Collections Specialist

    1 week ago

    Philadelphia, United States Kaufman Dolowich LLP Full time

    Overview: Kaufman Dolowich is a dynamic, growing, AV-rated firm designated as one of the Best Companies to Work For among U.S. law firms. We are seeking a Credit and Collections Specialist with 5+ years of experience. The ideal candidate will be highly organized and detail oriented, with the ability to multitask/prioritize assignments with ease. The Credit...

  • Lead Collections Clerk

    1 week ago

    Philadelphia, United States Penn Medicine Full time

    **Description** Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all...

  • Assistant Store Manager

    1 month ago

    Philadelphia, United States Francesca's Collections, Inc. Full time

    Location: 18 West Lightcap Road Pottstown, Pennsylvania 19464 Employee Type: Regular We offer a creative and friendly environment with plenty of opportunity for advancement. Our inclusive brand reflects our people and commitment to the world. We want you to be part of delivering unique, free-spirited fashion and lifestyle products & create a space to...