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Administrative Assistant 2

2 months ago

Waller, United States DAIKIN COMFORT TECHNOLOGIES MFG LP Full time

Position Responsibilities:

- Provide varied complex and confidential administrative assistance
- Organize and maintain general and confidential files
- Create, update, and maintain electronic and hard copy documents/files
- Process invoices, A/P vouchers and expenses reports
- Prepare documents, filing and other general office duties as required.
- Handle incoming and outgoing phones, correspondence; process incoming and outgoing mail
- Read and analyze memos, submissions, and reports to determine their significance and plan their distribution
- Follow up on projects, transmits information, and keeps informed of department activities, schedules, and arranges for meetings
- Organize own work, set priorities, and meet critical deadlines
- Generate, analyze, and deliver various reports as required
- Assist with travel arrangements as needed
- Order and maintain supplies including office supplies, business cards, etc.
- Perform additional projects/duties to support ongoing business needs.

Nature & Scope:

- Applies practical knowledge of job area typically obtained through advanced education and work experience
- Performs a range of straightforward assignments
- Works independently with general supervision
- Problems faced are difficult but not typically complex

Knowledge & Skills:

- Ability to effectively establish positive professional working relationships with internal, external customers and employees
- Professional verbal and written communication skills including questioning and listening skills
- High level of attention to detail and accuracy; effective problem-solving skills
- Ability to multitask and work independently with little supervision
- Strong organizational and time management skills including effective prioritization skills
- Ability to use discretion and handle sensitive confidential information
- Positive, professional attitude, with ability to diffuse negative situations
- Professionalism - patience, poise, and tact
- Always displays confidence and control
- Ability to thrive in a faced paced, constantly changing environment

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