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Prior Authorization Associate

4 months ago

Madison, United States Exact Sciences Corporation Full time

**Help us change lives**

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others.

**Position Overview**

The Prior Authorization Associate Level I is responsible for all aspects of the prior authorization process. The individual will be expected to work cross-functionally across many departments (sales, operations, billing, and lab teams) to serve our patient and client needs.

This role will demonstrate knowledge by determining initial and/or ongoing eligibility, coverage in addition to assessing if a prior authorization is needed for reimbursement of a claim. This role will identify deficiencies within the Prior Auth process, assist with triaging, and document actions taken within the systems. This role will be responsible for the working accounts held within the dedicated work queues on a daily basis. This role will also support the broader activities of ensuring appropriate coverage by utilizing Epic, external portals, and other software, and communicate all applicable information to ancillary departments and other teams within the reimbursement operations departments.

**Essential Duties**

Include, but are not limited to, the following:

- Independently determine initial or ongoing patient insurance eligibility verification, investigate, and correct accounts within Epic; including updates to patient demographics, financial information, and guarantor information.
- Ability to interact with various insurances and third-party payors accurately and timely to ensure authorization is obtained and documented based on internal and external policies and regulations.
- Research missing or erroneous information on accounts using various portals and other resources; including outreach and identification of unknown payors.
- Review/edit claims and appeals prior to submitting to clearinghouse.
- Monitor WQ’s for claims that need additional research and actions taken to get on to path of resolution.
- Responsible for CRM support.
- Has exceptional understanding of Claim Edit and Follow Up WQs.
- Utilize Onbase to work documents specific to the TOQ department.
- Correct rejected claims from the claim’s scrubber, clearinghouse, or payor.
- Review explanations of payments, analyzes, and completes appropriate steps for all denials by appropriately identifying claim resolution next steps; including appealing, writing off, or sending statements.
- Validate new workflows due to product growth. Additionally, have ownership of the specific WQ’s until set up is validated as working effectively.
- Investigate payor underpayments.
- Follow up with payors via phone on unpaid aging claims.
- Provide any supporting documentation needed by insurance payor.
- Perform accurate and timely write-offs following identification of uncollectible accounts adhering to policies and guidelines.
- Provide ad-hoc support, as necessary, within the department (i.e., special projects, provide support due to outages/high volume).
- Complete position responsibilities within the appropriate time frame while adhering to quality standards.
- Stay current with relevant medical billing regulations, rules, and guidelines.
- Maintain strictest confidentiality; adheres to all HIPAA guidelines/regulations.
- Excellent problem-solving abilities and organizational skills.
- Ability to communicate effectively with all levels of staff through both verbal and written communications.
- Ability to work in a team environment.
- Ability to adapt to changing workload and circumstances effectively; able to respond to new information quickly.
- Disciplined, self-motivated, and reliable.
- Ability to stay focused on a task and work independently; motivated to perform quality work.
- Diligent about arriving to work on time and completing tasks that are assigned in a timely manner.
- Conducts self in a professional manner in all interactions with members of the Exact Sciences team, clients, and associates.
- Be well-versed in the prior authorization process.
- Ability to complete a high volume of prior authorization requests.
- Possess a positive attitude.
- Work with others in a spirit of teamwork and cooperation.
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
- Support and comply with the company’s Quality Management System policies and procedures.
- Regular and reliable attendance.
- Ability to work a normal schedule Monday through Friday during normal business hours.
- Ability to work in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability to work on a computer and phone simultaneously.
- Ability to use a telephone through a headset.
- You will be requir