Materials Specialist

2 weeks ago

Washington, United States American University Full time

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about

American University
Department:

Materials Supply

Time Type:
Full time
Work Modality:

Full On Campus Presence
Union:

Excluded
Job Description:

Position Summary:
The Materials Specialist performs ordering, receiving, inventory control activities, data entry and record keeping within the materials supply operation to support Facilities Management.

Organizational Characteristics:
This position reports to the Materials Manager and works closely with the Materials Coordinator and Manager supporting their efforts to supply materials necessary for preventive and corrective work orders in all campus buildings, plant operations and campus grounds. The Materials Supply Specialist uses the computerized maintenance management system (CMMS) to correlate storeroom operations and inputs requisitions and creates receipts in Workday. This position correlates storeroom operations with work orders and ensures that the operation adequately meets the needs of internal customers. This position provides direct service to facilities management and has the authority to purchase, transfer, or return materials to meet operational objectives. This position is part of a Materials Supply Team that provides service to all Facilities Management Units.

Essential Functions:
- Receives materials from vendor, verifies accuracy against purchase order, and to storeroom inventory or disburses against work order. Maintains file associated with storeroom functions, generates routine inventory reports, cycle counts, and material usage repots to help guide decision making process for the unit and document activity levels. Process materials purchase orders in CMMS, perform automated and manual adjustments to inventory, transfer stock as required. Create requisitions in Workday and create receipts for purchases. Reviews non-stock purchases from requestor, manage PM ordering and receiving process. Consults with maintenance personnel on purchase request and reviews for accuracy before placing order and provides appropriate follow up, works with suppliers to obtain parts in a timely manner. Places orders within an appropriate time frame.- Replenishes stock items through routine review and ordering. Maintains adequate stock levels in all storerooms through replenishment ordering and internal transfers. Performs cycle counts and adjusting entries as required. Monitor storeroom when technicians pick up materials, issue non-stock materials to requestor. Monitor inventory to avid excess or redundant inventory items. Adds stock to inventory through analysis and consultation with manager and maintenance personnel. Performs direct. customer service to requestor and maintenance personnel and supervisors as required. Reviews materials request for accuracy and completeness before placing order.- Other duties as assigned.

Dimensions:
- The Materials Supply Specialist performs various daily activities in the materials supply operation to support nine stockrooms, providing over 2000 stock parts for FM maintenance operations.- Maintains over 3000 SKUs in the system.- Assists with up to 20 non-stock purchases daily.- Stock plus non-stock purchases total approximately $1 Million annually.

Position Type/Expected Hours of Work:
- Full-time.

Required Education and Experience:
- High School or associate degree in related field or an equivalent combination of education and experience.- 1-2 years of experience in a high-volume business setting required.- Must be able to communicate to a diverse audience in both written and oral form, providing excellent customer service.- Strong problem solving and organizational skills, along with attention to detail are a must.- Must be highly skilled in the use of computer technology to gather, analyze, and present management information.

Preferred Education and Experience:
- Experience in a warehouse environment desired.

**Benefits**:
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.

Other Details- Hiring offers for this position are contingent on successful completion of a background check.- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.- Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.- American U

  • Materials Specialist

    4 weeks ago

    Washington, United States American University - Washington, D.C Full time

    Description : Position Summary: The Materials Specialist performs ordering, receiving, inventory control activities, data entry and record keeping within the materials supply operation to support Facilities Management. Organizational Characteristics: This position reports to the Materials Manager and works closely with the Materials Coordinator and...

  • Materials Specialist

    3 weeks ago

    Washington, United States American University - Washington, D.C Full time

    Description : Position Summary: The Materials Specialist performs ordering, receiving, inventory control activities, data entry and record keeping within the materials supply operation to support Facilities Management. Organizational Characteristics: This position reports to the Materials Manager and works closely with the Materials Coordinator and...

  • Hazardous Material Specialist

    4 days ago

    Washington, United States BBCH Full time

    TekPro Support Services (TSS) is seeking Hazmat Specialists who will be responsible for ensuring the safe handling, packaging, and delivery of hazardous materials (hazmat) received in the mailroom. The Specialist will also be responsible for ensuring compliance with federal regulations, company policies, and procedures related to the handling of hazmat....

  • Hazardous Material Specialist

    5 days ago

    Washington, Washington, D.C., United States BBCH Full time

    TekPro Support Services (TSS) is seeking Hazmat Specialists who will be responsible for ensuring the safe handling, packaging, and delivery of hazardous materials (hazmat) received in the mailroom. The Specialist will also be responsible for ensuring compliance with federal regulations, company policies, and procedures related to the handling of hazmat....

  • Public Affairs Specialist

    2 months ago

    Washington, United States Office of the Secretary of Health and Human Services Full time

    Summary This position is located in the Department of Health and Human Services, Assistant Secretary for Public Affairs, headquartered in Washington, District of Columbia. Duties WHAT YOU'LL BE DOING DAY TO DAY As a Public Affairs Specialist (Communications Specialist), you will use your knowledge of and experience with the Office of the...

  • Communications Specialist

    2 weeks ago

    Washington, United States Leidos Full time

    **Description** **The** National Airspace Systems Integration Support (NISC)** program at Leidos is seeking a **Communications Specialist** to support multiple **Federal Aviation Administration's (FAA)** programs including The Office of Policy, International Affairs, and Environment (APL) and National Engagement & Regional Administration...

  • Preventative Maintenance Coordinator

    6 days ago

    Washington, Missouri, United States Summit Materials, Inc. Full time

    Manager, Preventative Maintenance (Regional)Location: Eagle Lake, TXCOMPENSATIONSalary Range: Market Value, DOEReady for a fast-paced job where you can provide the literal groundwork that connects communities together? Join Summit Materials - a construction materials company leading the industry - where we build the foundation for a better tomorrow.Summit...

  • Training Specialist

    2 months ago

    Washington, United States Liberty Alliance LLC Full time

    Job DescriptionJob DescriptionPosition Description:The Training Specialist setting is responsible for developing, implementing, and overseeing training programs that enhance the skills and knowledge of military and civilian personnel within the department. This role involves conducting needs assessments to identify training requirements, designing...

  • Training Specialist

    3 weeks ago

    Washington, United States Liberty Alliance LLC Full time

    Job DescriptionJob DescriptionPosition Description:The Training Specialist setting is responsible for developing, implementing, and overseeing training programs that enhance the skills and knowledge of military and civilian personnel within the department. This role involves conducting needs assessments to identify training requirements, designing...

  • Lead Material Master Specialist

    7 days ago

    Port Washington, United States Kiss Products Full time

    Job Description Summary: Responsible for managing the material master data for an organization, including creating and maintaining accurate corporate master data. Ensure the system is accurate and up-to-date to provide real-time information. Works closely with other departments to ensure the company has the right materials at the right time. **Job...

  • Communications Specialist

    2 months ago

    Washington, Washington, D.C., United States Talkishco Full time

    We are looking for an experienced Communications Specialist to join our team at Talkishco in Washington D.C. As a Communications Specialist, you will be responsible for managing the company's internal and external communications strategies. You will utilize your creativity to manage our website, content development, media relations, public relations, press...

  • Communications Specialist

    3 weeks ago

    Washington, Washington, D.C., United States Talkishco Full time

    We are looking for an experienced Communications Specialist to join our team at Talkishco in Washington D.C. As a Communications Specialist, you will be responsible for managing the company's internal and external communications strategies. You will utilize your creativity to manage our website, content development, media relations, public relations, press...

  • Training Specialist

    3 weeks ago

    Washington, Washington, D.C., United States Department Of Transportation Full time

    Summary The Office of Financial Management (AFM) provides financial oversight and information on the use of agency financial resources. Duties The Financial Policy Branch, AFM-130 manages the FAA Financial Manual, the Financial Question and Answer (Q&A) System, and the development and delivery of financial management Standard Operating Procedures (SOPs),...

  • Training Specialist

    1 month ago

    Washington, Washington, D.C., United States Department Of Transportation Full time

    Summary The Office of Financial Management (AFM) provides financial oversight and information on the use of agency financial resources. Duties The Financial Policy Branch, AFM-130 manages the FAA Financial Manual, the Financial Question and Answer (Q&A) System, and the development and delivery of financial management Standard Operating Procedures (SOPs),...

  • Logistics Specialist

    4 weeks ago

    Washington, United States ManTech Full time

    **Secure our Nation, Ignite your Future** Become an integral part of a diverse team while working at an Industry Leading Organization, where our employees come first. At ManTech International Corporation, you’ll help protect our national security while working on innovative projects that offer opportunities for advancement. Currently, ManTech is seeking...

  • IT Learning Specialist

    4 weeks ago

    Washington, United States Hogan Lovells Full time

    Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. The IT Learning Specialist, based in the Washington, D.C. office and under the direction of the IT Learning Manager, U.S., shall ensure that lawyers and business services employees at Hogan Lovells US LLP receive training in the use of commercial and custom...

  • IT Learning Specialist

    4 weeks ago

    Washington, United States Hogan Lovells Full time

    Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.The IT Learning Specialist, based in the Washington, D.C. office and under the direction of the IT Learning Manager, U.S., shall ensure that lawyers and business services employees at Hogan Lovells US LLP receive training in the use of commercial and custom...

  • IT Learning Specialist

    1 week ago

    Washington, United States Hogan Lovells Full time

    Keen to become part of a truly global, collaborative team of professionals? Your journey begins here. The IT Learning Specialist, based in the Washington, D.C. office and under the direction of the IT Learning Manager, U.S., shall ensure that lawyers and business services employees at Hogan Lovells US LLP receive training in the use of commercial and custom...

  • Logistics Management Specialist

    1 month ago

    Washington, United States Bristol Bay Native Corporation Full time

    TekPro Support Services (TSS) is seeking Logistics Management Specialists who will be responsible for managing the movement and distribution of good and materials to ensure timely delivery to customers. This position works closely with logistics personnel, vendors, and customers to ensure that all logistics processes are efficient and effective. Logistics...

  • Logistics Management Specialist

    1 day ago

    Washington, United States Bristol Bay Native Corporation Full time

    TekPro Support Services (TSS) is seeking Logistics Management Specialists who will be responsible for managing the movement and distribution of good and materials to ensure timely delivery to customers. This position works closely with logistics personnel, vendors, and customers to ensure that all logistics processes are efficient and effective. Logistics...