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IT Learning Specialist
3 months ago
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.
The IT Learning Specialist, based in the Washington, D.C. office and under the direction of the IT Learning Manager, U.S., shall ensure that lawyers and business services employees at Hogan Lovells US LLP receive training in the use of commercial and custom applications software. The IT Learning Specialist's goal is to ensure that lawyers and business services employees not only master necessary software features but can successfully apply them to work situations according to best practices and with the aim of achieving the highest possible levels of personal and team productivity. The successful IT Learning Specialist will view his/her role as a mix of educator, instructor, best practices and productivity coach, skills assessor, and training material designer.
Although based in Washington, D.C. the IT Learning Specialist will have responsibility for training in other offices on an as-needed basis, through either occasional in-person visits or regular remote/distance learning events.
JOB DESCRIPTION
The IT Learning Specialist will have responsibility for ensuring that firm personnel receive comprehensive, effective, and timely training to enable them to productively use the systems and applications that Hogan Lovells US LLP has developed, acquired, or customized. The IT Learning Specialist will also serve as a productivity coach, helping lawyers and business services employees identify and implement best practices for the use of software to fulfill individual or workgroup needs. Furthermore, the IT Learning Specialist will from time to time serve as a 2nd tier support resource to aid customers in finding the best ways to accomplish difficult or complex tasks that are beyond the scope of the firm's IT Service Delivery team members.
This position has primary training responsibility for all U.S. offices. As part of the Hogan Lovells training team, the IT Learning Specialist will prepare and deliver training to personnel in all of the firm's offices, either through video conference, web conference, or other distance learning methods or by occasional travel.
The IT Learning Specialist will:
- Continuously advance his/her knowledge of and ability to 1) use Microsoft Office and other software used by the firm; 2) Use the software in specific law firm scenarios; 3) Improve the application of technology or methods to deliver training in the most effective manner possible.
- Deliver instruction to firm personnel in the use of software applications developed or customized by the firm's IT staff. Instruction will include virtual instructor-led training using Zoom, in-person classroom-based training, deskside training/support/coaching, preparation of reference guides, or creation/modification of slideshows/videos/animations. In most cases, the ability to properly train on custom applications will require the IT Learning Specialist to work with the development team and business process teams to adequately understand how the software supports the business and to incorporate business process information into software instruction.
- Plan, design, develop, and maintain:
- Class training materials,
- Quick reference guide,
- Full end-user documentation,
- Frequently asked questions,
- Online asynchronous and synchronous learning materials, and
- Additional instructional or informative documents as required.
- Assist in developing and maintaining training curricula, course descriptions, class schedules, evaluation criteria, learning paths, and attendance records using the firm's learning management system.
- Work with the Human Resources Department, Office Administrators, and department heads to plan and adapt training to the specific needs of attorney assistants and other members of business services.
- Develop strategies to apply software features to specific individual and workgroup challenges to improve the work quality or increase productivity. Promote best practices among various end-user communities through outreach, communication, and direct assistance.
- Conduct floor support exercises involving scheduled presence in customer work areas to provide deskside training and coaching to individual customers.
- When the project phases demand implementation support, assist end users by helping resolve problems that require an advanced skill set (i.e., problems that cannot be handled by the firm's User Support Center).
- Assist end users by helping resolve problems that require an advanced skill set (i.e., problems that cannot be handled by the firm's Service Desk team or the local User Support team).
- Educate the Service Desk and other IT personnel to increase their knowledge of the products used at the firm and improve their effectiveness as first or second-level support resources.
- Work on special projects that may require certain expertise in advanced functions of firm standard applications.
- All members of the firm are encouraged to participate in our Global Citizenship program.
- Assume other duties as may be assigned from time to time by the supervisor.
REQUIRED SKILLS
- Experience training in a medium-to-large professional services firm. Experience of working directly with partners and lawyers is strongly preferred.
- Extensive and advanced knowledge of Microsoft Office 365 (Word, Excel, PowerPoint, Outlook), OneNote, Net Documents document management system, MS Teams, Microsoft Edge, Windows 10, SharePoint (from an end-user perspective), and legal-specific Office extensions such as Best Authority, Payne Numbering Assistant, or MacPac for Legal. Ability to quickly grasp new concepts and applications.
- Experience training end users on commercial software commonly used in large law firms - such as InterAction, Net Documents, Nuance PDF Enterprise, Litera Compare, Scrub or Metadata Assistant, LexisNexis for Microsoft Office, or Westkm - will be considered a plus.
- Prior use of a learning management system to establish learning paths, administer classes, and track and record attendance is preferred. Experience with Cornerstone is a definite plus.
- Experience creating training videos, animations, or online materials using Adobe Captivate, SnagIt, or Camtasia is preferred. The candidate must be willing and able to create training materials as well as conduct training classes.
- Superior public speaking and personal interaction skills are essential. The candidate must be able to communicate clearly, professionally, and comfortably with lawyers and business services employees alike.
- Must be able to educate and motivate, as well as train. The candidate must be able to relate software features to customers' work environments, tasks, and objectives in an effective manner that leads to improved quality and productivity.
- Problem-solving and analytical abilities are important. The candidate must be able to work with customers to apply software to specific task needs and to find innovative shortcuts or workarounds for new or complex scenarios.
- Experience creating Word templates and macros will be considered an advantage.
- This position also requires excellent organizational abilities and a commitment to continued learning. Candidates should have a solid understanding and proven experience in planning training courses and developing materials tailored to education/training/work objectives; researching best practices; continuously improving presentation abilities and use of technology for training; and developing writing styles and skills.
- Ability to deliver training in Spanish is desired.
- Three (3) + years of experience providing computer applications training in a corporate or law firm environment.
- Microsoft certification for Office 365 at the expert (Word, Excel) or master level will be considered a significant plus.
- Bachelor's degree is preferred.
- This position requires excellent verbal and written English skills.
- Ability to deliver training in Spanish desirable.
- Occasional travel to U.S. offices to conduct training can be expected, including one-day trips to Philadelphia and one or two-day trips to other East Coast offices.
- During large-scale software deployments, travel of up to five (5) or more business days may be required.
- Overall travel is generally less than 10% of workdays per year but may exceed that depending on software deployment plans.
- Candidate must be able to stand for extended periods in front of classes while conducting training using SmartBoards and whiteboards.
- Floor support requires walking and standing for extended periods in lawyer and assistant work areas.
HOURS
Core hours are Monday through Friday, 9:00 a.m. to 5:30 p.m., 9:30 a.m. to 6:00 p.m., or other hours comprising a 37.5-hour workweek as agreed upon by the IT Learning Specialist's supervisor. Overtime may be necessary on occasion to meet user or project needs.
Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information or protected Veteran status.
